Project Coordination Specialist

Job Summary

Responsible for coordinating project schedules, materials, documentation, and cross-functional activities throughout the project lifecycle. This role supports project execution from sales handover through delivery, with a strong focus on scheduling, inventory coordination, documentation control, and customer interaction—particularly for key and time-critical projects.

Key Responsibilities

• Coordinate project production scheduling and shipment arrangements, including project suspension, restart, acceleration, and delay.
• Develop detailed project plans and ensure ongoing maintenance of all project-related documentation.
• Organize and facilitate project kick-off meetings for key projects.
• Confirm and track long lead-time material reservations, and participate in inventory planning and control.
• Arrange trial assembly activities and coordinate the resolution of issues identified during trial builds.
• Participate in inventory control initiatives and continuous project improvement activities.
• Coordinate and manage requests for shortened project delivery lead times.
• Organize, manage, and coordinate project documents and certificates; provide required documentation for imported components.
• Provide delivery schedule and lead-time support during the sales phase for key projects.
• Coordinate customer inspections, factory acceptance tests, or site visits.

Required Skills & Competencies

• Strong project coordination and scheduling capabilities
• Understanding of material planning and inventory control
• Excellent communication and cross-functional coordination skills
• High attention to detail and accuracy in documentation
• Ability to manage multiple projects under tight timelines
• Proactive problem-solving and follow-up mindset

Preferred Qualifications

• Experience in project coordination, production planning, or operations management
• Familiarity with manufacturing or industrial project environments
• Experience supporting key projects or urgent delivery schedules