Project Coordinator

Job Summary

The Project Coordinator plays a pivotal role in supporting the successful execution of projects across departments. This role involves coordinating tasks, tracking progress, managing documentation, and ensuring effective communication among stakeholders. The Project Coordinator ensures that projects are delivered on time, within scope, and aligned with organizational standards, while escalating issues when necessary and maintaining visibility across all workstreams.

Responsibilities

• Support project planning and execution by maintaining detailed project plans, timelines, and milestones.
• Monitor project progress and ensure adherence to deadlines, budgets, and quality standards.
• Collaborate with cross-functional teams to prioritize tasks and ensure alignment across departments.
• Track and report project status regularly to management and stakeholders.
• Maintain a risk register and assist in identifying and mitigating potential risks.
• Coordinate issue resolution and escalate matters beyond the project team’s scope.
• Prepare and organize project documentation including shared repositories with access and version control.
• Assist in preparing leadership presentations and collecting updates from workstreams.
• Track resource schedules, including time off and vacation planning.
• Monitor project budgets, savings, and expenditures.
• Ensure internal and external communication is clear and consistent throughout the project lifecycle.
• Support stakeholder alignment and engagement throughout the project.
Perform ad-hoc assignments and reporting as requested by the Head of Communication Planning.

Requirements

• Bachelor’s degree in Business Administration, Public Administration, or a related field.
• 3+ years of experience in project coordination or junior project management, preferably in an agency, tech, or government setting.
• Prior experience in content writing is a plus.
• PMP certification is an advantage but not required.
• Strong verbal and written communication skills in both English and Arabic.
• Excellent organizational and time management skills with attention to detail.
• Ability to multitask and work under pressure in a fast-paced environment.
• Proactive, solution-oriented, and service-minded attitude.
• Strong teamwork and collaboration skills.
• Must reside in Riyadh or be willing to relocate.
• Willingness to work additional or irregular hours as needed and permitted by local regulations.
Occasional travel may be required.

Careers at APCO

Through our recruitment, hiring and retention efforts, APCO is committed to building teams to bring the best possible expertise and robust perspectives to our clients. We embrace differences in experience, viewpoint and ideas, starting with our values and extending to our behaviors, policies and practices. We aim to create a positive work experience and welcoming environment where everyone feels they belong and can thrive.