Project Coordinator

Position: Project Coordinator

We are seeking a proactive and detail-oriented Project Coordinator to support the planning and execution of a variety of exhibitions and promotional events. The ideal candidate should have hands-on experience in coordinating logistics, managing vendors, and delivering high-quality experiences from pre-event planning to post-event reporting.

Key Responsibilities:

• Assist in planning, coordinating, and executing internal and external events (conferences, exhibitions, activations, corporate gatherings, etc.)
• Coordinate logistics including venue booking, vendor management, catering, A/V setup, permits, and transportation.
• Liaise with suppliers, sponsors, and internal teams to ensure all event needs are met.
• Manage event timelines, checklists, and communication before, during, and after events.
• Oversee on-site setup, registration, guest coordination, and smooth event flow.
• Monitor event budgets and assist in ensuring cost-effective solutions.
• Prepare event materials, signage, name tags, and other logistical documentation.
• Handle post-event activities, including teardown, reporting, and feedback collection.

Requirements:

• Proven experience (2+ years) in events, exhibitions, coordination or a related role.
• Excellent organizational and multitasking skills with strong attention to detail.
• Strong communication skills, both written and verbal.
• Ability to work independently and handle high-pressure situations.
• Flexibility to work evenings/weekends depending on event schedules.
• Proficiency in MS Office; knowledge of event management software is a plus.
• Bachelor's degree in Event Management, Marketing, Communications, or related field preferred.

What We Offer:

• Dynamic and collaborative work environment
• Opportunities to work on diverse and exciting projects
• Career growth and professional development

Job Type: Full-time

Experience:

• Events, Exhibitions: 1 year (Preferred)