Project Coordinator

Project Coordinator

Support Exceptional Desert Event Delivery

About the Role

As Project Coordinator, you will work under the Senior Project Manager, supporting seamless project execution across multiple disciplines including production, marketing, food & beverage, vendor management, and operations. You ll upkeep key trackers, manage internal and external communications, and handle accreditation, logistics, and post-event data compilation.

What You ll Do

• Assist the Senior Project Manager in tracking task completion, milestones, and dependencies across production, marketing, F&B, vendor & operations teams.
• Maintain and update project documentation: Gantt charts, risk registers, contact sheets, licensing and accreditation logs.
• Liaise daily with internal teams, vendors, and DCT for status updates, approvals, and information requests.
• Coordinate logistics: meetings, inspections, site walk throughs, and staff/volunteer mobilization.
• Ensure document control compliance consistent naming conventions, version control, and archiving per DCT standards.
• Follow up on assigned tasks and circulate meeting minutes within 6 hours post meeting.
• Support staff accreditation, site access, and volunteer coordination efforts.
• Gather survey feedback and post-event data; compile final reports within 3 days of event close.

Essential Qualifications

• Bachelor s degree or relevant experience in project coordination, event management, operations, or similar
• At least 2 years in project coordination or support, ideally in events or live activations
• Exceptional organizational, time-management, and multitasking abilities
• Proficient in project tools: Gantt systems, document control, and meeting coordination
• Excellent written and verbal communication with quick turnaround on stakeholder touchpoints
• Comfortable working directly on-site in Liwa under tight timelines and event conditions

Desirable Attributes

• Experience with large-scale cultural or public events in the UAE
• Familiarity with DCT documentation standards and approval processes
• Comfortable liaising with government stakeholders and vendors in multi-cultural environments