Project coordinator

Job Title: Project Coordinator

Department: Projects Department

Industry: Electrical Manufacturing / Engineering

Role Purpose

The Project Coordinator is responsible for providing comprehensive inter-departmental document control and project coordination support. The role ensures professional and systematic documentation of all project activities and processes using an automated document control and management system.

The position supports project monitoring and control activities, coordinates key project milestones to ensure on-time delivery, maintains project tools in good working condition, and performs SAP PS module data entry.

Key Responsibilities:

Document Control & Records Management

• Segregate, classify, and file project records on an activity basis.
• Maintain controlled documentation using an automated document control system.
• Scan and archive paper documents electronically while preserving original hard copies.
• Ensure systematic organization for easy document retrieval.
• Perform weekly backups of all project records.
• Maintain tools in good working condition and follow up on maintenance schedules.

Project Planning & Coordination

• Participate in project kick-off meetings to initiate design, service, and industrial planning activities.
• Identify, document, and track all critical project milestones.
• Monitor milestone progress and raise alerts on any delays or slippages.
• Support the Project Team in communicating milestones to ensure timely delivery.
• Assist in project monitoring and control activities.

SAP Data Entry – PS Module

• Perform SAP data entry for:
• Work Breakdown Structure (WBS)
• Sales Orders
• Ensure accuracy and timely updates of SAP project data.

Qualifications & Requirements

Education

• Diploma degree or equivalent (minimum requirement).

Experience

• 3–5 years of relevant experience in document control or project coordination within manufacturing or engineering industries.

Knowledge & Skills

• Proficiency in MS Office applications.
• Working knowledge of SAP (preferably PS Module).
• Fluent in English; Arabic language skills are preferred.
• Strong communication skills.
• Commercial awareness.
• Negotiation skills.
• Partner relationship management.
• Product and service knowledge.
• Risk and compliance management awareness.
• Strong organizational and time management skills.
• High attention to detail.