Project Coordinator

Description:

Summary/Objective

The Project Coordinator provides critical operational support to the Project and Operations teams and plays a key role in fostering collaboration between field and office staff. This position is ideal for a highly organized, proactive professional who thrives in a fast-paced construction or project-driven environment and values teamwork, communication, and operational excellence.

In addition to project coordination responsibilities, the Project Coordinator serves as a culture ambassador, helping to promote a positive, engaging workplace and supporting companywide initiatives that strengthen communication, consistency, and collaboration.

Duties and Responsibilities

Project & Operations Support

• Provide administrative and operational support to the Operations Team
• Act as a liaison between field staff and office personnel to improve communication and workflow
• Use Procore and other project management tools to manage project documentation
• Maintain accurate subcontractor, vendor, and business partner records
• Track and report subcontractor compliance documentation and risk-related items
• Support project start-up and close-out processes
• Assist other Project Coordinators as needed
• Track, organize, and distribute weekly field documentation, including:
  • Progress photos
  • Daily logs
  • Short-interval schedules
  • OpenSpace documentation
  • Weekly site safety checklists
• Participate in Operations, Project Coordinator, and Safety Committee meetings

Business Partner Support & Office Coverage

• Serve as a member of the Business Partners Team, supporting Operations leadership
• Answer and direct incoming phone calls
• Provide front desk coverage as needed

Requirements:

• Strong organizational and time-management skills with high attention to detail
• Excellent written and verbal communication skills
• Ability to work effectively with diverse teams and stakeholders
• Comfort using project management and documentation platforms (experience with Procore preferred)
• Professional demeanor with a commitment to quality and accuracy
• Ability to manage multiple priorities in a deadline-driven environment