Project Coordinator

POSITION SUMMARY:

The Project Coordinator plans, coordinates, and implements the order, delivery, and installation of small to mid-sized contract furniture projects.

RESPONSIBILITIES:

• Direct, coordinate and manage task assignments and completion for entire dealer team.
• Coordinate and schedule delivery and installation of product.
• Provide timely, formal written communications throughout project to client, dealer and project team.
• External: Coordinate with client, property manager, and contractors as required.
• Internal: Coordinate with salespeople, order coordinators, warehouse, delivery drivers, and installers.
• Obtain delivery and installation quotes.
• Review ship dates for adherence to project schedule and maintain status report.
• Monitor receipt of product to installation vendor’s warehouse.
• Confirm any delivery requirements at the destination, including site conditions and COI’s.
• When required, coordinate electrical integration with furniture.
• Assemble installation packets and send to installation company.
• Communicate with installer at beginning and end of installation and field questions as required.
• Identify punch items and oversee punch list resolution.
• Enter intermarket orders and upload supporting documents.
• Monitor service email box and communicate with customers/vendors to complete warranty/service requests.
• Train and mentor other team members as assigned.
• Enter and invoice customer orders in CORE (the company's business system).

SKILLS + ABILITIES:

• Advanced in Microsoft Office applications (Word, Excel, Outlook, etc.) and PDF-editing software required
• 2-5 years business-to-business platform experience
• Excellent written and oral English language communication skills
• Extremely organized, detail-oriented and able to work under pressure
• Must be able to multitask and prioritize

EDUCATION + QUALIFICATIONS:

• Bachelor’s degree or equivalent experience
• Minimum of two years of experience in contract furniture, commercial interiors design, project management, or related field
• Familiarity with CORE (the company’s business system) a plus

Pay: $55,000.00 - $73,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Application Question(s):

• Please describe your experience in contract furniture, commercial interior design, or project management.
• Please tell us what makes you confident that you can perform this job with excellence.

Work Location: Hybrid remote in Wheaton, IL 60187