Project Coordinator - Freelance

IMI is a privately-owned, global media group headquartered in Abu Dhabi, UAE, with operations across 19 countries. Our portfolio includes renowned media brands such as Sky News Arabia as part of a joint venture with Sky UK, The National, Al-Ain News, CNN Business Arabic, and a minority stake in Euronews.

Additionally, through Redbird IMI, our joint venture with Redbird Capital Partners, we invest in leading media, sports, and entertainment brands worldwide. We bring the world closer by sharing stories that open minds, connect people, and enrich lives, empowering audiences with news, knowledge, and factual entertainment.

Role Summary

The IMI Media Academy Project Coordinator will support the delivery of training and internship programs, including the IMI Media Academy-Abdulla Al Ghurair Foundation (AGF) initiative up-skilling 450 young national learner. The role is primarily focused on coordination and operational support, ensuring that all activities run smoothly, stakeholders are kept aligned, and processes are followed in a timely and professional manner.

Key Responsibilities

Project Coordination

• Provide day-to-day coordination for training and internship programs.
• Assist in maintaining project plans, timelines, and tracking tools.
• Coordinate with partners to ensure smoothly addressing their needs.
• Prepare and share regular progress updates with Academy management.

Outreach and Engagement

• Assist in outreach activities to recruit participants.
• Provide logistical support for marketing and communication campaigns.
• Help build and maintain relationships with educational institutions and partners.
• Support in organizing informational sessions, workshops, and promotional events.

Participant Management

• Facilitate enrolment, orientation, and onboarding processes.
• Provide day-to-day assistance to participants during training and internships.
• Track participant attendance and progress, escalating issues as needed.

Stakeholder Coordination

• Act as a point of contact for trainers, mentors, and internship hosts to ensure smooth operations.
• Support logistics for training sessions, workshops, and placements.
• Ensure the consistent flow of information across all relevant stakeholders.

Business Development Support

• Assist the Academy teams in preparing proposals, presentations, and supporting documents for potential clients.
• Help track leads and follow up on opportunities in coordination with the Head of the Academy.
• Provide logistical and coordination support during meetings, workshops, and client visits.
• Contribute to documenting success stories and case studies that strengthen the Academy’s business development efforts.

Monitoring and Evaluation

• Support data collection and reporting for monitoring and evaluation.
• Assist in documenting outcomes, feedback, and success stories.
• Provide input to improve processes and ensure accurate record-keeping.

Role Requirements

• Bachelor’s degree in Project Management, Communications, Education, or related field.
• 3+ years of experience in project coordination, outreach, or participant management.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills in English & Arabic.
• Ability to provide reliable support under guidance and as part of a team.
• Proficiency in MS Office and basic project management tools.
• Experience in training, education, or media programs is an advantage.
• Familiarity with the educational and employment landscape.