Project Estimator

Job Title: Project Estimator – Wedding & Event ManagementLocation: Dubai, UAEReports To: Operations Manager / Managing DirectorJob Summary:

The Project Estimator is responsible for accurately estimating the costs, materials, manpower, and logistics required for weddings and large-scale events. This role ensures that all project budgets are realistic, competitive, and profitable while maintaining the company’s high-quality standards.

The Estimator collaborates with event planners, production teams, vendors, and clients to develop comprehensive cost proposals and ensure projects are delivered within budget.

Key Responsibilities:

1. Cost Estimation & Budgeting

• Prepare detailed cost estimates for weddings, events, and production setups.
• Calculate expenses related to décor, stage design, lighting, sound, catering, furniture, staff, logistics, and venue setup.
• Develop and maintain cost databases and pricing templates for accurate and consistent estimates.
• Evaluate supplier quotations and ensure best pricing without compromising quality.

2. Project Coordination & Analysis

• Work closely with project managers and event planners to understand client requirements and event concepts.
• Prepare cost comparisons and recommend cost-effective alternatives when required.
• Track actual project costs versus estimated budgets and report variances.
• Support the sales and operations teams during client proposal and tender submission.

3. Supplier & Vendor Management

• Source and negotiate with suppliers to obtain competitive rates.
• Maintain relationships with vendors for décor, technical equipment, rentals, and logistics.
• Evaluate vendor performance and pricing regularly.

4. Documentation & Reporting

• Create professional BOQs (Bills of Quantities), cost sheets, and quotations.
• Prepare financial summaries and profitability reports post-event.
• Maintain organized records of all project cost data for audit and forecasting purposes.

Qualifications & Skills Required:

• Bachelor’s degree in Event Management, Engineering, Business, or related field.
• Minimum 3–5 years of experience as an estimator or cost controller in event production, weddings, or construction fit-out.
• Strong understanding of event setup materials, AV equipment, décor elements, and logistics.
• Excellent Excel and budgeting software skills.
• Strong analytical and negotiation skills.
• High attention to detail and accuracy.
• Ability to work under pressure and meet tight deadlines.
• Good communication and teamwork skills.
• Fluency in English required; Arabic is a plus.
• UAE driving license preferred.

Key Performance Indicators (KPIs):

• Accuracy of cost estimates (variance <10% from actuals).
• Timeliness of quote delivery.
• Project profitability ratios.
• Supplier cost optimization.
• Client and internal team satisfaction.

Job Type: Full-time

Pay: AED5,000.00 - AED6,000.00 per month