Project Manager

Project Manager

At Salas O’Brien we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.

Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way.

About Us:

Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges.

We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more.

Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day.

Job Summary: The candidate will manage engineering scope, cost and schedule to deliver efficient, high quality projects in a timely fashion. They will have experience managing project teams including themselves and three or more other engineering resources. They will have the ability to manage multiple projects totaling more than $600K in engineering services annually. This individual will be solely responsible for overseeing all phases of projects, ensuring timely delivery, budget compliance, and exceptional client experience. This role requires strong leadership, proactive communication, and the ability to foster long-term client relationships while driving new business opportunities.

Project Managers are expected to actively engage with clients beyond project execution, including client dinners, building rapport, and identifying opportunities for additional work. This includes promoting our services and collaborating with clients to develop future projects.

Responsibilities:

Marketing/Project Development Phase

• Work with the client to understand the project scope. Scope includes design criteria, goals and schedule.
• Using the defined scope determines the design team needed. Obtain proposals from outside members and fee budget from internal members.
• Working with the Accounting Project Coordinator put together a design/bid phase proposal and send it to the client.
• Follow up regularly with the client on status of Purchase Order. [Most PO's are issued within 3 business days so need to follow up after 3 days].
• Once a Purchase Order is received, work with the Accounting Project Coordinator to get project set up properly in VantagePoint, ICPO's (for internal team members, and PO's (for external consultants) sent out.

Design Phase

• Working with the D/B Project Coordinator, put together the Project Team Directory and Project Plan and schedule a design Kick-off Meeting.
• Put together and manage the Project Schedule. It is critical to communicate this schedule with the entire design team as well as the client. This includes adding applicable Milestones into Project mates for the client.
• Organize/Manage Microsoft Teams meetings (i.e. weekly internal design team meetings, owner review meetings, etc.) Ensure Meeting Notes are kept and distributed.
• Orchestrate the initial design site survey visit.
• Ensure individual design team members are working on gathering OFCI equipment proposals at the appropriate timeframe.
• Organize the front-end Bid Package (i.e. Introductions to Bidders, Bid Forms, Pre-bid Meeting Notes, etc.)

• Put together the list of bidders. This includes making sure the invited bidder has a Master Agreement. (If they don't then send instructions to Accounting Coordinator).
• Orchestrate and lead a Construction Pre-bid Walk at the site. Issue Meeting Notes for this visit.
• Manage the Bid Process. Review and respond to bidder RFI's via official Addendums. Receive and review bids from the invited bidders.
• Working with the Accounting Project Coordinator put together a Construction Phase proposal and send it to the client.
• Due to size of Construction Proposals, we won't receive the Purchase Order quickly. However, it is critical that the PM ensures the client has started the Purchase Order process.
• Once a Purchase Order is received, work with the Accounting Project Coordinator to get project set up properly in VantagePoint. For Construction Administration for Design Professionals issue ICPO's (for internal team members) and PO's (for external consultants) sent out. Ensure Purchase Orders are sent out to all selected contractors. Sent email notifications to bidders that we NOT selected thanking them for their time and hope to reach out for future projects. (Do NOT share financial information.)

Construction Phase

• Put together the Project Team Directory and distribute. [Need each company's PM and Forman/Superintendent contact information]
• Orchestrate and lead a Construction Kick-off Meeting(s) at the site. One Meeting is for the Construction Team (typically private). A follow up Meeting is with the client (without contractors). Issue Meeting Notes for this
• Gather information from sub-contractors to put together the Project Schedule. This includes adding applicable Milestones into Project mates for T-Mobile.
• Organize/Manage Microsoft Teams meetings (i.e. weekly contractor meetings, weekly PM/CM meetings, weekly owner review meetings, etc.) Ensure PC to attend these calls (Meeting Notes by CM?).
• Verify we are keeping milestones up to date in Project mates.
• Use D/B Project Coordinator in tracking owner changes (quotes received & info sent to Accounting PC)
• Track submittals [primarily the CM's responsibility]
• Visit Job site on 4–6-week maximum intervals throughout the project.

Qualifications and Experience:

• Educational Background: Bachelor’s or master’s degree in an Engineering field preferred.
• Experience: Eight-Ten years’ experience as a Project Lead.
• Technical Skills: Proficiency in using engineering tools and software to:
• • Develop project schedules and track progress against milestones and deadlines.
  • Develop project budgets and track status.
  • Manage project meeting notes and follow-up lists.
• Adaptability: Flexibility and willingness to work on various projects and tasks, embracing new challenges with enthusiasm.
• Initiative: Demonstrated ability to work independently and take initiative to drive projects forward.

Location: Remote

Travel: 30-50%

Compensation & Benefits:

The expected base salary range for this role is $95,000 - $115,000 USD per year. Actual compensation will be determined based on a number of factors including skills, experience, qualifications, and location.

This role is also eligible for performance-based bonuses and a comprehensive U.S. based benefits package, including:

• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and company holidays
• Wellness programs and employee assistance resources
• Professional development support

For more information, visit our full benefits overview here.

Equal Opportunity Employment Statement

Salas O’Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. Salas O’Brien will accommodate the disability-related needs of applicants as required by law.

Third-Party Agency Notice
Salas O’Brien does not accept unsolicited resumes from external recruiters or agencies. We only work with approved partners engaged directly by our Talent Acquisition team for specific searches. Unsolicited submissions will not be eligible for placement fees.