Projects Specialist (Executive Office Support) | Product Development & Design

At Qatar Airways, we craft cutting- edge inflight products, enhance passenger comfort, and drive innovation in aviation design.
From concept to launch, our Product Development and Design (PDD) Team collaborates with industry leaders to create products that set new standards in travel.
If you are passionate about innovation, customer experience, technology, and design, this is your chance to make a lasting impact in the aviation industry.
Join our Product Development and Design Team that transforms ideas into reality and shape the future of airline experiences!

About the Role

In this role, you will serve as a trusted partner to the Senior Vice President (SVP), providing high level executive, administrative, and project coordination support that keeps the SVP’s office running smoothly and strategically. You will take ownership of managing project timelines, preparing executive ready materials, coordinating across functions, and ensuring that critical information flows efficiently and confidentially. You will play a pivotal role in enabling the SVP to stay focused on strategic priorities by anticipating needs, organizing complex details, and ensuring follow through on key initiatives. Your work will span project tracking, executive communication, preparation of briefs and memos, and cross functional alignment—making you an essential driver of progress and structure within the Executive Office. Unlike traditional administrative roles, this position places you at the center of strategic planning, coordination, and execution, ensuring the SVP’s agenda moves forward with clarity and precision.

As part of your role, your responsibilities will be inclusive of, but not limited to the following:

• Manage the SVP’s complex calendar, travel, meetings, and prioritization of agenda to ensure strategic time allocation.
• Serve as the primary liaison between the SVP, senior leadership, external partners, vendors, and cross functional teams.
• Ensure strict confidentiality and professional judgment in handling sensitive information.
• Prepare, review, and assemble executive level documentation including memos, presentations, reports, and briefing materials.
• Anticipate the SVP’s needs by gathering data, performing initial analysis, and ensuring readiness for key engagements.
• Coordinate a wide range of confidential and non confidential projects, ensuring timelines, deliverables, and follow ups are tracked and executed.
• Support departmental strategy execution by consolidating project inputs, monitoring initiative progress, and reporting to the SVP.
• Coordinate leadership meetings, workshops, executive reviews, and strategic sessions including agenda creation and consolidation of materials.
• Facilitate cross department alignment to support the SVP’s strategic priorities and organizational goals.
• Manage special projects as assigned by the SVP, ensuring progress tracking, documentation, and stakeholder updates.
• Support improvements to executive office processes to enhance workflow, communication, and information management.
• Ensure compliance with corporate policies and guidelines within the SVP Office.
• Maintain effective communication systems across internal and external stakeholders to support coordinated project execution.

Be part of an extraordinary story

Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You’ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community.
Our best is here and still to come. To us, impossible is only a challenge. Join us as we dare to achieve what’s never been done before.
Together, everything is possible.