Property Manager

Work Schedule:

Monday - Friday 8 a.m. to 5 p.m. (subject to change)

Job Summary:

Reporting to the Director of Asset and Property Management, the Property Manager will be responsible for managing all day to day aspects of running a variety of properties.

Essential Functions:

• Oversee the general contractors or any subcontractors through completion of construction/improvements/rehab
• Review Scope of work, estimates, proposals
• Review contracts for accuracy
• Review contractors’ insurance certificates
• Communicate with contractors and subcontractors
• Manage contractor’s schedules to minimize delays
• Manage and minimize change orders
• Manage the leasing and/or disposition of completed/operating properties
• Assist in the selection of the broker for the property
• Keep in contact with broker on the marketing of the project
• Manage escrow process
• Correspond with tenants
• Address maintenance issues in a timely manner
• Maintain appropriate service contracts/purchase orders
• Follow up with past due tenant balances
• Initiate legal proceedings for delinquent tenants
• Ensure new leases and renewals are executed satisfactorily
• Prepare lease briefs, commencement letters, and other lease addendums
• Handle security deposit refund requests for vacating tenants
• Maintain tenant and vendor insurance certificates
• Prepare budgets
• Review for accuracy, code and forward project related invoices
• Review monthly financials
• Prepare A/R aging explanation report for monthly financials
• Administration of leases for operating properties and management contracts for property management firms
• Review letters of intent, purchase and sale agreements and other legal documents concerning investment-offering materials
• Review and confirm escrow closing statements
• Reporting and Communication
• Interface with past, current and prospective banks investors in a timely and professional manner
• Prepare and distribute complete, accurate, and timely quarterly Project Development Reports to banks and investors;
• Review all external communication for accuracy
• Follow up on all issues from (external and internal) contacts in a timely and professional manner
• Maintain an open and proactive communication with members of senior management regarding appropriate information on projects managed;
• Attend meetings (internal, external, city, county, etc.) as needed
• Maintain current Rent Rolls and Leasing Status Sheets

Additional Functions:

• Assist in development of cash flows/budgets and timelines
• Assist in the development of budgets utilizing historical and current data
• Understand how all decisions made affect the bottom line of a project;
• Manage all costs to ensure maximum profitability;
• Assist in the development of project timeline;
• Coding and processing invoices;
• Process and secure development entitlements/approvals through local municipalities
• Communicate with City and County personnel, representing the company in a highly professional manner;
• Follow up on verbal and written communication in a timely manner
• Communicate with various government agencies regarding all bond and letter of credit requirements throughout the development of a project;
• Obtain permits;
• Obtain Certificates of Occupancy;
• Obtain Conditional Use Permits (as needed)
• Oversee the development of site plans and building specifications by the architects and engineers
• Review contracts, insurance certificates, plans and working drawings
• Communicate with contractors and subcontractors
• Manage contractor’s schedules to minimize delays
• Manage and minimize change orders
• -Manage the due diligence process for new property acquisitions & disposition (close of escrow).
• Coordinate with vendors/consultants to gather necessary due diligence materials;
• Secure/coordinate/analyze/review due diligence material including, but not limited to:
• ALTA Surveys
• Building Plans/As Builts
• PML’s (seismic)
• Property Condition Reports
• Environmental (Phase I’s, II’s, etc. ) and Soil Reports
• Roof/HVAC Reports
• Budgets
• Operating Rent Rolls, Escalations/options
• Title Docs
• Exchange Documents and Facilitation
• Tax Bills
• Review reports to ensure accuracy in a timely manner
• Coordinate the distribution to lender, appraiser, buyer, seller, attorney, etc.
• Prepare investment opportunity packages for new partnerships; distribute to potential investors;
• Collect all information from investors to finalize partnership documents;
• Review partnership documents for accuracy of business structure

• Assist with any special projects and other duties as requested

Knowledge, Skill and Experience

• Minimum of 5 years of experience in commercial real estate, including direct property management responsibility

• Demonstrated expertise in marketing and commercial leasing including the ability to understand local real estate market fundamentals and trends
• Demonstrated experience with mortgage finance, financial reporting, property due-diligence, budget preparation and forecasting
• Organized, self motivated, strong communication and analytic skills
• Ability to multi-task with strong sense for meeting deadlines
• Ability to work independently, exercise judgment, tact and diplomacy
• Strong follow-through skills and detail orientated
• Ability to organize and manage changing priorities
• Aptitude for learning in a fast pace environment
• Proficient computer skills with Outlook, Word and Excel and in real estate related software such as Yardi.
• Team player with initiative/pro-active attitude/strong work ethic
• Excellent time management skills
• Professional attitude and decorum

Physical Demands

· Will constantly: keyboard

· Will frequently: stand, walk, sit, reach outward, and carry or push weights up to ten pounds

· Could occasionally: reach above the shoulder, squat or kneel, bend, and carry or push weights up to fifty pounds

Work Environment:

Primarily an office environment in a controlled atmosphere building. Some property tours may be conducted in industrial, warehouse, or retail buildings as well.

Job Type: Full-time

Pay: From $80,000.00 per year

Work Location: In person