Property Manager

This is supervisory work managing the day-to-day operations of single and multi-family properties, consisting of 500 to 700 units, directly and through subordinate staff. An employee in this class is responsible for budget preparation and execution, lease enforcement, unit occupancy, tenant relations, and property maintenance. Work includes supervising a staff involved in managing a housing development, such as lease readings, rent collection, property inspections, property and unit repairs, records maintenance, and resident economic independence programs. Work is performed with considerable independence of action under the general supervision of the Assistant Director for Housing Management.

Essential Duties and Responsibilities

The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties, and skills may be required and assigned, as needed.

• Collect rent and other charges from residents
• Process requests for rent adjustments in accordance with established procedures
• Prepare and monitor annual site budget; monitor expenses according to guidelines
• Follow-up with delinquent accounts and pursue collections
• Maintain tenant files and related documents regarding eligibility and rent adjustments
• Lease units i.e., showing property, reviewing and signing lease, and collecting deposits
• Conduct tenant orientation and provides information regarding rent schedules, payment dates and property rules and regulations
• Collects and/or monitors the bank collection of monthly payments; records delinquencies and accounts in collection
• Coordinates vacant unit preparation with maintenance staff; recommend capital improvement projects as needed
• Conducts property inspections, move-in, move-out, housekeeping, and grounds; notes deficiencies and takes appropriate follow-up measures to correct the problem
• Maintains records of the status of assigned units, i.e., filled, vacant, and anticipated vacancies
• Conducts evictions and works with security personnel in eviction cases; represents the Authority in court appearances required for eviction cases
• Respond to after hours emergencies on nights, weekends, and holidays
• Counsel residents who do not comply with terms of the lease
• Resolve resident conflicts and complaints in an effort to resolve problems and avoid grievances
• Recommends evictions for residents who fail to comply with rules and regulations; prepare documentation to support recommendation
• Participates in hearings and appeals as needed
• Supervise property management and maintenance personnel
• Conduct employment interviews and make hiring recommendations
• Draft performance expectations and counsel employees on goals and objectives; document performance problems according to established policy and guidelines
• Counsel employee on disciplinary issues; recommend appropriate action as needed
• Recommend training to professional, administrative, and maintenance staff as needed.

Behavioral Competencies

This position requires the incumbent to exhibit the following behavioral skills:

Effective Communication:

• Leads important presentations/meetings for clients or staff
• Coaches other team members on improving communication skills

Customer Service:

• Confirms client needs are being met through ongoing, candid communication
• Coaches others how to improve customer relationship issues
• Ensures team is regularly recognized for providing high-quality customer service

Initiative:

• Creates a work environment that invites diverse points of view and effectively manages productive conflict

Job Knowledge:

• Delivers ongoing, honest feedback to team members
• Provides constructive feedback on team member contributions to management
• Facilitates knowledge transfer within the team
• Allows others to make learning mistakes, intervening when necessary to avoid serious errors

Responsiveness and Accountability:

• Guides team and holds members accountable for incorporating functional or Authority initiatives into every day actions

Teamwork:

• Identifies team-related problems and collaborates with team members to design solutions
• Promotes an open flow of information within the team and with other teams so all are well informed

Job Competencies

• Considerable knowledge of housing policies, rules, and regulations related to property management.
• Considerable knowledge of HUD rules and regulations related to property management.
• Considerable knowledge of laws and standards related to property management, i.e., Fair Housing Laws, Landlord Tenant Law, OSHA Standards and local and state building codes • Knowledge of basic building maintenance, fire prevention, and safety measures
• Knowledge of resident services and eligibility requirements for educational, community, health, and welfare resources
• Knowledge of the principles of management and supervision
• Knowledge of modern office practices, procedures and equipment.
• Knowledge of computer systems software and applications
• Knowledge of budgeting principles and practices
• Knowledge of mathematical calculations required to process rent collections and rent adjustments.
• Ability to maintain accurate files, i.e., tenant files, vacancy reports, and other required reports • Ability to gather, organize and analyze data
• Ability to clearly articulate the goals, objectives and implementation strategies for an individual property
• Ability to prepare clear concise reports
• Ability to effectively gather pertinent data from clients through the interview process.
• Ability to establish and maintain effective working relationships with co-workers, residents, community service agencies, and the general public.
• Ability to plan and supervise the work of a subordinate staff
• Ability to analyze situations in order to identify problems and offer possible solutions.

Education and/or Experience (The following requirements may be used to evaluate applicants for employment. When applicable, equivalent substitution will be allowed for differences in experience and education.)

Education: Successful completion of a bachelor's degree in management, business, public administration, or any related social science field.

Experience: Five years of experience in property management. Must obtain certification as a Public Housing Manager (PHM) or Certified Property Manager (CPM) within two years of employment.

Preferred Qualifications: Certification as a Public Housing Manager (PHM), Certified Property Manager (CPM.) Prior work experience in public housing property management and tax credit programs is preferred

Strength Requirements

Sedentary Work:

Sedentary Work involves exerting up to 10 pounds of force occasionally or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Jobs may be defined as Sedentary when walking and standing are required only occasionally, and all other Sedentary criteria are met.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This is an office environment. The noise level in the work environment is moderate.