Proposal Coordinator

Truebeck Construction is an industry-leading General Contractor serving Fortune 100 companies throughout the West Coast. Founded in the Bay Area, Truebeck has grown to five offices in California, Washington and Oregon. With annual revenue exceeding $1B, Truebeck is one of the top General Contractors in each of the markets we serve. Truebeck provides best-in-class services and builds award-winning projects in the commercial, healthcare, life science, mission critical, education, multi-family, and interiors sectors. Truebeck has developed an impressive portfolio of projects—for prominent companies like Apple, Bloomberg, Meta, Uber, Genentech, and Gilead—and has a long history of consistent growth and profitability.

Our Culture

At Truebeck, a core value is: business and life are all about people. In the office and on the job site, we put people first. Truebeck is consistently ranked as one of the Best Places to Work by local Business Journals, and year after year, we win Excellence in Safety Awards. Our culture is caring, and you’ll see this shine through in employee benefits and opportunities for growth and advancement. We also give back to our community in meaningful ways, and you’ll feel proud to work for a firm that has received the highest recognition as a Top Corporate Philanthropist.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Proposals

• Lead the creation of strategic, visually compelling responses to RFQs and RFPs that help us win exciting projects.
• Collaborate with project teams to craft tailored messaging and proposal strategies.
• Manage layout, content, editing, and quality control to ensure every submission reflects our brand and capabilities.
• Facilitate and lead proposal kickoff meetings and drive the proposal plan from start to finish.
• Track proposal deadlines and submission requirements to ensure timely delivery.

CRM

• Maintain and update the CRM system to support Marketing and Client Development efforts.
• Produce reports and lists using specific project data from the CRM system.
• Ensure data accuracy and consistency across client, company, and project records.
• Support the integration of CRM insights into strategic Marketing initiatives.

Other Marketing Responsibilities

• Maintain Marketing data including new projects, current projects, and the project library.
• Assist in the creation of Marketing collateral such as brochures, presentations, and case studies.
• Support internal communications and branding initiatives as needed.
• Participate in team brainstorming sessions and contribute creative ideas to elevate Marketing efforts.
• Perform other Marketing-related tasks and special projects as needed.

KNOWLEDGE, EDUCATION, AND EXPERIENCE

• Marketing experience for an A/E/C firm (preferably GC experience).
• Advanced skills in Adobe Creative Suite (primarily InDesign + Photoshop & Illustrator a plus) and Microsoft Office
• Bachelors in marketing, communications, or journalism preferred
• Experience producing proposals in organizational and process management capacity
• Demonstrated design sense and graphic design expertise
• Strong accountability and ownership of product
• Results driven with self-initiative
• Outstanding communication and writing skills
• Demonstrated creativity and flexibility in solving problems
• Excellent organizational skills
• Excels in a fast-paced and deadline-driven work environment
• Ability to thrive in a team environment and collaborate successfully
• Excellent interpersonal skills, including diplomacy and discretion

Range of base pay is $80,000-$120,000.

Truebeck Construction is an equal opportunity employer. We celebrate differences and are committed to creating a diverse and inclusive environment for all employees.

Physical Demands and Work Environment

The incumbent is required to work most days at the main office and typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office. Incumbent may encounter frequent interruptions throughout the workday. The employee is regularly required to be in a stationary position, communicate, or convey; frequently required to operate or position, and to be in a stationary position, move, reach, bend or transport up to 20 pounds.

Attention Staffing Agencies:

Please note that we do not wish to receive unsolicited resumes from third-party recruiters or staffing agencies. Any resumes submitted in the absence of a signed agreement will become the property of Truebeck Construction and no fee will be paid should the candidate be hired by Truebeck Construction or our affiliates. We only accept resumes directly from candidates who have applied through our official application process.