Proposal Coordinator

Ames Construction has been building America for more than 60 years, and the people who work here are the reason we continue to succeed.

We are a full-service, heavy civil and industrial contractor building critical infrastructure, including highways, bridges, mines, dams, rail, and more. Our teams take on challenging projects that keep communities safe, supply chains moving, and the country connected.

At Ames, we are Fueled by Family and Driven by Ownership. That means we look out for one another, take pride in what we build, and take responsibility for our actions, our results, and the long-term health of the company.

Guided by our core values of People, Team, Our Bond, Persistence, and Vision, we do what we say we will do, push through challenges and deliver work we’re proud of.

When you join Ames, you’re joining a company built for long-term success — where skilled people, strong teams, and disciplined execution come together to build careers and a better future.

We are looking for a creative and self-motivated Proposal Coordinator with an eye for detail, artistic design, and a talent for captivating writing. As a member of Ames’ growing Pursuits and Preconstruction Group, you will support the Alternative Delivery Managers and Proposal Managers during the pursuit of heavy civil infrastructure projects across transportation, federal, and water resources markets.

Key Duties and Responsibilities:

Pursuit-focused:

• Maintain knowledge of company values

• Support proposal managers during the qualification, proposal, and interview processes

• Participate in formalized win strategy sessions

• Populate and maintain pursuit-specific tools such as the compliance matrix, style guides, and agendas

• Provide input on document layout concept/strategy

• Gather and organize company, project (for project profiles/contractor capabilities), and key personnel information (project management/resumes) from regional and corporate platforms; lead early draft development of these non-technical sections

• Collaborate with proposal managers on section storyboarding/annotated outlines

• Compile/lead writing and support documentation for technical sections based on interviews with engineers, subject matter experts, estimators, and managers

• Copy edit proposal sections for style/grammar, comprehension, and ‘one voice’ and messaging

• Develop organizational charts, flow charts, and graphics to support proposal sections

• Assist in the assembly of document components for color reviews and closeout

• Record feedback during color reviews to support document recovery

• Coordinate commercial deliverables with regional and corporate departments

• Assist development and implementation of proposal production plans

Department-focused:

• Participate in de-construct of SOQ/proposal information for archival/future use

• Ability to develop opportunity-specific or general company marketing/outreach materials

• Ability to coordinate project video shoots

• Ability to coordinate with production vendors as necessary

• Participate in project visits

• Support estimating department during response to prequalification requests

• Support Coessential/CRM activities

Other duties as assigned.

Experience, Education & Skills

• Bachelor's Degree in Marketing, Business Management, Communications, Journalism or a related field preferred

• 3+ years of experience in the AEC industry with information gathering, persuasive writing, and copy editing

• Talent for tailoring resumes and project experience to specific opportunities

• Proven ability to work professionally and efficiently under pressure

• Strong time management and task prioritization skills to meet internal and external deadlines

• Intermediate acumen with Adobe Creative Suite, particularly InDesign (Illustrator and Photoshop a plus)

Preferred:

• Comfort level using cloud-based and virtual platforms to collaborate during pursuits

• Ability to perform discovery and recovery interviews with technical professionals to ‘get the story’; this requires a comfort level with asking clarifications, follow-up questions, and steering the conversation to gather inputs needed for section development

• Demonstrated persuasive writing and basic graphic design experience, such as info-graphics, flow charts, organizational charts

• Ability to lead small SOQ and prequalification documents on your own with accuracy and attention to detail

• Comfort level coordinating with 3rd party consultants for writing, editing, 2D and 3D support as needed

Working Conditions

• Office Environment – extensive sitting at desk and computer; some standing, bending at the waist, stooping and reaching required; ability to lift 5-20 pounds occasionally.

People are the most important asset at Ames Construction. Ames’ non-craft benefits package is designed so that our team members flourish, with medical, dental, and vision (all at one low premium), voluntary benefits, generous retirement benefits, and company holidays and paid time off. Please see the Benefits section of our Careers page for more information. Base salary range is $60,000-$100,000 a year, which varies depending on many factors, including relevant experience, skills, and knowledge.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Ability to pass a pre-employment drug test is required

Ames Construction is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.