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Proposal Coordinator

Position Overview

The MCA Opportunity Engagement Committee (OEC) Coordinator is responsible for managing and facilitating the structured review process for business opportunities across the Middle East, Caspian, and Africa (MCA) region. This role ensures all opportunities meeting defined criteria are evaluated against risk criteria—including scope, compliance, technical, financial, and contractual aspects—before proposals are submitted to clients.

Key Responsibilities

Meeting Management & Facilitation

Conduct OEC TEAMS meetings at pre-scheduled frequencies throughout the year
Pre-schedule meetings for the full year at agreed intervals with all permanent OEC members and Area representatives
Distribute MCA OEC Agenda 1 day before each scheduled meeting
Review submitted opportunities through Salesforce
Verify all required documentation is loaded in Salesforce before review
Issue minutes of meeting and recommendations sheets documenting OEC feedback for team to address

Coordination & Communication

Coordinate with Area OEC point of contact and Area Sales Leaders
Inform relevant stakeholders of meeting schedules and submission requirements
Provide MCA OEC process guidance

Monitoring, Tracking & Documentation

Monitor all opportunities that have progressed through Area and MCA OECs
Track recommendations closing actions and required approvals
Upload OEC conclusions and monitoring records to Salesforce for audit trail and record-keeping

Quality Assurance & Compliance

Ensure compliance with company procedures and escalate breaches as quality incidents
Provide required support to team members with respect to process compliance
Flag non-compliance when recommendations are not implemented

Required Skills & Competencies

Core Competencies

Process Management
: Strong ability to manage complex, multi-stage approval workflows and timelines
Communication
: Excellent verbal and written communication skills for coordinating across multiple stakeholders and regions
Attention to Detail
: Meticulous documentation and verification of submissions and compliance requirements
Organizational Skills
: Ability to manage multiple concurrent opportunities and maintain accurate records

Technical Skills

Salesforce Proficiency
: Advanced experience with Salesforce, including workflow management, file uploads, and approval tracking
Microsoft
: Proficiency in using MS applications.
Document Management
: Competency in handling complex contractual and technical documentation

Interpersonal Skills

Stakeholder Management
: Ability to coordinate effectively with diverse teams (Sales, Product Lines, Legal, Finance, TIQ, Compliance)
Leadership & Facilitation
: Capable of leading meetings and driving consensus among senior-level participants
Problem-Solving
: Proactive approach to resolving submission issues and timeline conflicts
Professionalism
: Maintains confidentiality and adheres to company governance standards

Working Conditions & Requirements

Travel
: Minimal travel; primarily office-based with virtual meeting participation
Languages
: Fluency in English required; additional regional languages (Arabic, French) beneficial
Availability
: Must accommodate MCA region time zones and pre-scheduled weekly meeting commitments
Compliance
: Must comply with Bureau Veritas Group QHSSE policies and regional procedures

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