Proposal Manager

WHO WE ARE

At Buildings By Design, we believe in fostering an inclusive and collaborative work environment that values creativity, diversity, and innovation. We are committed to providing our team members with the tools, resources, and opportunities they need to thrive and grow in their careers.

What We Offer

• Exciting Projects: Join our team and work on a diverse range of projects, from iconic skyscrapers to sustainable urban developments.
• Professional Growth: We invest in your development with ongoing training, mentorship programs, and opportunities for advancement.
• Work-Life Balance: We value your well-being and offer flexible work arrangements to support a healthy work-life balance.
• Innovative Culture: Be part of a creative and forward-thinking team that encourages new ideas and fosters a culture of innovation.
• Community Engagement: We’re passionate about giving back to the community and offer opportunities to participate in outreach and volunteer activities.

ABOUT THE ROLE

We’re looking to add a Proposal Manager to our team! In this role, you’ll lead the development, coordination, and delivery of high-quality proposals across multiple market sectors within the AEC industry. You will work closely with business development, project managers, estimators, architects, and executives to craft compelling, compliant, and strategic proposals that reflect our company’s capabilities and vision.

You’ll oversee the full proposal lifecycle, from reviewing RFP requirements to managing content, schedules, and final deliverables, ensuring every submission is polished, accurate, and positioned to win.

We are offering this position as a hybrid/remote role, with required in-office days to support collaboration, proposal reviews, and team coordination.

What You'll Do

• Review RFPs/RFQs to determine requirements, evaluation criteria, and strategic approach.
• Create and manage proposal schedules, deadlines, checklists, and compliance matrices.
• Lead and facilitate proposal kick-off meetings, storyboarding sessions, and content reviews.
• Write, edit, and format proposal content including project narratives, executive summaries, resumes, and technical sections.
• Collaborate with internal teams (BD, marketing, estimating, project management, leadership) to collect and refine information.
• Maintain and update proposal assets such as boilerplate content, employee resumes, project sheets, and qualifications.
• Coordinate graphics, layout, and branding to ensure submissions are visually consistent and professional.
• Prepare and submit complete, compliant proposals and manage follow-up requests from clients.
• Track win/loss outcomes and support ongoing improvement of proposal processes and tools.

What Success Looks Like

You’ll excel in this role if you’re someone who communicates clearly, stays organized under tight deadlines, and enjoys turning technical information into persuasive messaging. You’re the type who brings structure to ambiguity, anticipates needs before others see them, and takes pride in producing work that is both accurate and visually polished.

If you thrive in a fast-paced environment, enjoy collaborating across multiple departments, and understand how thoughtful proposal strategy influences long-term success in the AEC industry, you’ll be a great fit.

Qualifications

Education

• Required: High school diploma or equivalent
• Preferred: Bachelor's degree in Marketing, Communications, Journalism, Architecture, Engineering, or a related field

Work Experience

• Required:
• • 3+ years of experience in the AEC industry supporting proposals, marketing, technical writing, or business development
  • Demonstrated experience reading and interpreting RFQs/RFPs and coordinating multi-discipline project information
• Preferred:
• • Portfolio of relevant projects
  • 5+ years AEC proposal development experience with lead authorship responsibility
  • Prior experience supporting pursuit strategy or client interview preparation

Other

• Proficient with Adobe Creative Suite

Additional Information

• Competitive salary based on experience
• Full benefits package offered, including health insurance, life insurance, supplementary insurance, paid time off, and retirement.
• This position will close 03/27/2026

Learn More About Us

To see our past projects, values, and company culture, visit: www.buildingsbydesign.com

The pay range for this role is:
70,000 - 90,000 USD per year(Brush Office)