Protocol Specialist

Job Purpose

To manage, coordinate, and execute official protocols, events, and VIP engagements while ensuring the organization’s image, standards, and cultural expectations are upheld in line with Qatar’s corporate and governmental protocols.

Key Responsibilities VIP & Delegation Management

• Coordinate and manage visits, meetings, and events involving VIPs, government officials, investors, and international delegations.
  

• Ensure proper reception, hospitality, and escorting arrangements according to formal protocol standards.
  

• Prepare briefing notes, talking points, and schedules for leadership before VIP engagements.
  

Event Protocol & Coordination

• Plan and execute corporate ceremonies, project launches, press conferences, and high-level events.
  

• Ensure all seating, flag arrangements, introductions, and ceremonial procedures follow recognized protocol guidelines.
  

• Oversee guest lists, invitations, RSVPs, and security coordination.
  

Liaison & Communication

• Act as the main protocol liaison with government authorities, embassies, ministries, and corporate partners.
  

• Facilitate communication between internal departments to ensure smooth coordination for protocol-related activities.
  

• Prepare official correspondence, invitations, and communications in line with formal standards.
  

Documentation & Compliance

• Maintain updated knowledge of Qatar’s protocol standards, cultural expectations, and diplomatic practices.
  

• Ensure all protocol procedures are compliant with local regulations and organizational policies.
  

• Maintain accurate records of past events, VIP visits, and protocol plans.
  

Brand & Image Representation

• Support high-level leadership in ensuring appropriate representation during public events and formal engagements.
  

• Provide guidance on professional etiquette, cultural norms, gifts, attire, and communication style.
  

  
  
  
  

Requirements

Qualifications & Requirements

• Bachelor’s degree in Public Relations, Business Administration, International Relations, or related field.
  

• 3–5 years of experience in protocol, VIP management, or corporate events (experience in Qatar preferred).
  

• Strong knowledge of Qatari cultural norms, government procedures, and official protocol standards.
  

• Excellent communication skills in English (Arabic is a strong advantage).
  

• Professional demeanour, discretion, and ability to handle high-level stakeholders.
  

• Strong organizational and multitasking abilities.