Find The RightJob.
Public Works Project Administrator - Operations - Chemical Engineering
JOB
AN APPLICANT FOR THIS JOB POSTING MUST HAVE VERIFIABLE EXPERIENCE WITH CHEMICAL ENGINEERING, CHEMICAL PROCESS CONTROL, CHEMICAL DATA OUTPUTS AND SIMILAR FUNCTIONS RELATED TO WATER AND WASTEWATER PROCESSES. YOUR APPLICATION WILL NOT BE CONSIDERED UNLESS THESE SKILLSETS ARE EVIDENT IN YOUR APPLICATION.THIS JOB IS NOT ELIGIBLE FOR REMOTE WORK.GENERAL STATEMENTThe Public Works Project Administrator is responsible for soliciting, negotiating, placing and administering subcontracts/purchase orders and RFPs for the Public Works Operations department. They must ensure appropriate fiscal responsibility is maintained and required policies, procedures, codes, standards, and state and federal regulations are properly adhered to. They will also oversee many of the daily administrative activities of the department. The incumbent organizes and oversees day-to-day activities and is responsible for providing professional-level support to the Public Works Director in a variety of areas including public education, maintaining required trainings, scheduling, writing operating protocols and both high-level and lower-level administrative tasks such as records management and inventory maintenance. Since this position supervises asset and fleet management and work related to wastewater and stormwater conveyance systems, knowledge of the Cartegraph Operations Management System (OMS), GIS, inflow and infiltration identification and removal is essential.SUPERVISION RECEIVEDWorks under the general guidance and direction of the Public Works Director. Division of work assignments for employees in this position is set by the Public Works Director.SUPERVISION EXERCISEDProvides supervision to technical specialists within the Public Works department such as asset management, fleet and logistics support staff.FOCUS AREA: CHEMICAL PROCESS CONTROL.The Public Works Project Administrator will provide technical support for Operations in the areas of chemical engineering, chemical process control, chemical data outputs and similar functions related to water and wastewater processes.
EXAMPLE OF DUTIES
ESSENTIAL DUTIES AND RESPONSIBILITIES·Identify, evaluate and source potential suppliers for new and existing materials.·Manage relationships with primary and secondary vendors to ensure quality, pricing and timely delivery.·Negotiate pricing, terms and contracts with suppliers.·Track and monitor inventory levels to ensure adequate stock levels without excess.·Continuously evaluate and monitor supplier performance for quality, cost, delivery and adherence to OHSA requirements and collective bargaining agreements.·As required, provide supervision, oversight and leadership to the fleet, conveyance and asset management employees.Plan, manage and oversee the daily functions, operations, and activities of the business systems operations of the department. Assist in budget preparation.Participates in short and long-term planning for area of assignment with a focus on fleet or operations planning and tasks.Develop and standardize procedures and methods to improve the efficiency and effectiveness of business systems operations services, projects, and activities; assess and monitor workload, administrative and support systems, and internal reporting relationships; identify opportunities for improvement and make recommendations to the Public Works Director. Coordinate, oversee, and perform professional-level administrative work in such areas as departmental budget development and monitoring, timekeeping, and purchasing administration. Oversee all departmental procurement requests and submit all related documentation for approval. Manage the input of all purchase orders and invoice approvals for departmental purchases. Manage any request for proposal; evaluate proposals and recommend or decide project award; negotiate and administer contracts for projects; ensure contractor compliance with OSHA and City standards and specifications, time, and budget estimates; analyze and resolve complex problems that may arise. Track purchase orders and compile invoices with PO’s to be sent to finance for payment. Act as a custodian of departmental documents and records. Establish and maintain filing systems, control records and indexes using moderate independent judgement. Prepare and submit periodic reports to management regarding departmental activities and prepare a variety of other reports as appropriate. Input data to standard office and department forms, both manual and automated; various routine to complex reports; complies and tabulates data. Perform routine clerical and administrative duties in answering phones, receiving the public, providing customer assistance, cashiering, data processing, and bookkeeping. Collaborate, cooperate and provide backup and redundancy to the other Public Works Project Administrator.Operate a vehicle. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
SUPPLEMENTAL INFORMATION
TOOLS AND EQUIPMENT USEDPersonal computer skills and Virtual Desktop Infrastructure environment (ThinClient computing), including word processing, spreadsheet, project management, OMS, GIS, database and computer-aided-design software; standard drafting tools; motor vehicle; phone; mobile radio. Network-connected copy machine with scanning, Optical Recognition Scanning (OCR) and the operation of a large format copier/scanner.PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation will be made to meet the needs of a qualified individual with limitations who can perform the essential functions of the job. Hand-eye coordination is necessary to operate drafting instruments, computers and various pieces of office equipment. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.While performing the duties of this job, the employee is occasionally required to stand; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and smell. The employee must occasionally lift and/or move up to sixty (60) pounds.WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Work is performed mostly in office settings. Some outdoor work is required in the inspection of various land use developments, construction sites, local businesses or public works facilities. The noise level in the work environment is usually quiet to moderate when in the office and loud when working in the field.Some travel may be required for supplier meetings. Occasional attendance at evening meetings is required. When working in the field, the employee may work near moving mechanical parts and in high, precarious places and occasionally be exposed to wet and/or humid conditions, fumes, or airborne particles, toxic or caustic chemicals, risk of electrical shock, and vibration. This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
AN APPLICANT FOR THIS JOB POSTING MUST HAVE VERIFIABLE EXPERIENCE WITH CHEMICAL ENGINEERING, CHEMICAL PROCESS CONTROL, CHEMICAL DATA OUTPUTS AND SIMILAR FUNCTIONS RELATED TO WATER AND WASTEWATER PROCESSES. YOUR APPLICATION WILL NOT BE CONSIDERED UNLESS THESE SKILLSETS ARE EVIDENT IN YOUR APPLICATION.THIS JOB IS NOT ELIGIBLE FOR REMOTE WORK.GENERAL STATEMENTThe Public Works Project Administrator is responsible for soliciting, negotiating, placing and administering subcontracts/purchase orders and RFPs for the Public Works Operations department. They must ensure appropriate fiscal responsibility is maintained and required policies, procedures, codes, standards, and state and federal regulations are properly adhered to. They will also oversee many of the daily administrative activities of the department. The incumbent organizes and oversees day-to-day activities and is responsible for providing professional-level support to the Public Works Director in a variety of areas including public education, maintaining required trainings, scheduling, writing operating protocols and both high-level and lower-level administrative tasks such as records management and inventory maintenance. Since this position supervises asset and fleet management and work related to wastewater and stormwater conveyance systems, knowledge of the Cartegraph Operations Management System (OMS), GIS, inflow and infiltration identification and removal is essential.SUPERVISION RECEIVEDWorks under the general guidance and direction of the Public Works Director. Division of work assignments for employees in this position is set by the Public Works Director.SUPERVISION EXERCISEDProvides supervision to technical specialists within the Public Works department such as asset management, fleet and logistics support staff.FOCUS AREA: CHEMICAL PROCESS CONTROL.The Public Works Project Administrator will provide technical support for Operations in the areas of chemical engineering, chemical process control, chemical data outputs and similar functions related to water and wastewater processes.
EXAMPLE OF DUTIES
ESSENTIAL DUTIES AND RESPONSIBILITIES·Identify, evaluate and source potential suppliers for new and existing materials.·Manage relationships with primary and secondary vendors to ensure quality, pricing and timely delivery.·Negotiate pricing, terms and contracts with suppliers.·Track and monitor inventory levels to ensure adequate stock levels without excess.·Continuously evaluate and monitor supplier performance for quality, cost, delivery and adherence to OHSA requirements and collective bargaining agreements.·As required, provide supervision, oversight and leadership to the fleet, conveyance and asset management employees.Plan, manage and oversee the daily functions, operations, and activities of the business systems operations of the department. Assist in budget preparation.Participates in short and long-term planning for area of assignment with a focus on fleet or operations planning and tasks.Develop and standardize procedures and methods to improve the efficiency and effectiveness of business systems operations services, projects, and activities; assess and monitor workload, administrative and support systems, and internal reporting relationships; identify opportunities for improvement and make recommendations to the Public Works Director. Coordinate, oversee, and perform professional-level administrative work in such areas as departmental budget development and monitoring, timekeeping, and purchasing administration. Oversee all departmental procurement requests and submit all related documentation for approval. Manage the input of all purchase orders and invoice approvals for departmental purchases. Manage any request for proposal; evaluate proposals and recommend or decide project award; negotiate and administer contracts for projects; ensure contractor compliance with OSHA and City standards and specifications, time, and budget estimates; analyze and resolve complex problems that may arise. Track purchase orders and compile invoices with PO’s to be sent to finance for payment. Act as a custodian of departmental documents and records. Establish and maintain filing systems, control records and indexes using moderate independent judgement. Prepare and submit periodic reports to management regarding departmental activities and prepare a variety of other reports as appropriate. Input data to standard office and department forms, both manual and automated; various routine to complex reports; complies and tabulates data. Perform routine clerical and administrative duties in answering phones, receiving the public, providing customer assistance, cashiering, data processing, and bookkeeping. Collaborate, cooperate and provide backup and redundancy to the other Public Works Project Administrator.Operate a vehicle. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
SUPPLEMENTAL INFORMATION
TOOLS AND EQUIPMENT USEDPersonal computer skills and Virtual Desktop Infrastructure environment (ThinClient computing), including word processing, spreadsheet, project management, OMS, GIS, database and computer-aided-design software; standard drafting tools; motor vehicle; phone; mobile radio. Network-connected copy machine with scanning, Optical Recognition Scanning (OCR) and the operation of a large format copier/scanner.PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation will be made to meet the needs of a qualified individual with limitations who can perform the essential functions of the job. Hand-eye coordination is necessary to operate drafting instruments, computers and various pieces of office equipment. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.While performing the duties of this job, the employee is occasionally required to stand; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and smell. The employee must occasionally lift and/or move up to sixty (60) pounds.WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Work is performed mostly in office settings. Some outdoor work is required in the inspection of various land use developments, construction sites, local businesses or public works facilities. The noise level in the work environment is usually quiet to moderate when in the office and loud when working in the field.Some travel may be required for supplier meetings. Occasional attendance at evening meetings is required. When working in the field, the employee may work near moving mechanical parts and in high, precarious places and occasionally be exposed to wet and/or humid conditions, fumes, or airborne particles, toxic or caustic chemicals, risk of electrical shock, and vibration. This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
© 2026 Qureos. All rights reserved.