Purchase Assistant

• Procurement Process Management:
• Prepare and process indents (material requisitions) as per project/site requirements.
• Raise and manage Purchase Orders (PO) in alignment with approved budgets and timelines.
• Follow up with vendors to ensure timely delivery of materials.
• Work Order Management:
• Draft and issue Work Orders to contractors/suppliers as per project specifications.
• Ensure Work Orders are aligned with project budgets, SOPs, and Letter of Deployment (LOD) requirements.
• Vendor Price Negotiation:
• Conduct effective vendor price negotiations to ensure cost-efficiency without compromising quality.
• Evaluate quotations based on price, delivery time, payment terms, and vendor credibility.
• Goods Receipt & Documentation:
• Handle GRN (Goods Receipt Note) entry for all incoming materials.
• Maintain proper documentation for each transaction including POs, GRNs, invoices, and delivery challans.
• DMRN (Defective Material Return Note) Handling:
• Generate and maintain DMRN for any defective or non-conforming materials.
• Coordinate with vendors for timely replacements or credit notes.
• Vendor Management & Development:
• Maintain a database of approved vendors and suppliers.
• Evaluate vendor performance based on delivery, quality, and service standards.
• Inventory Coordination:
• Coordinate with stores/inventory team to track material usage and maintain minimum stock levels.
• Avoid excess procurement and ensure material availability as per project schedules.
• Standard Operating Procedures (SOPs):
• Ensure procurement practices comply with established SOPs and company policies.
• Participate in audits and support internal controls.
• Compliance & Documentation:
• Ensure adherence to company procurement policies and legal compliance.
• Keep updated records of all transactions for audit and reference.
• Reporting & MIS:
• Prepare and submit daily/weekly/monthly MIS reports related to purchase, cost comparison, and vendor performance.
• Share material consumption and purchase reports with management for planning and decision-making.

Key Skills & Competencies:

• In-depth knowledge of Purchase Order, Work Order, GRN, DMRN, Indenting Process, SOP, and LOD.
• Strong vendor negotiation and cost analysis skills.
• Excellent documentation and reporting ability.
• Proficiency in ERP systems, MS Excel, and inventory software.
• Strong organizational, communication, and coordination skills.

Job Type: Full-time

Pay: ₹25,000.00 - ₹30,000.00 per month

Benefits:

• Leave encashment
• Paid sick time
• Paid time off
• Provident Fund

Work Location: In person