Purchase Assistant (Hardware & Building Materials)

About Position: We are looking for an energetic and well-organized Purchase Assistant to help the shopper with their daily tasks. Purchasing Assistant responsibilities include researching market trends, maintaining supplier and customer relationships, making travel arrangements, checking inventory and updating spreadsheets and relevant documents.

Duties and Responsibilities:

• Prepare proposals, request quotes, and negotiate purchase terms and conditions.
• Prepare and issue purchase orders and agreements.
• Communicate with all departments to understand their specific needs for non-regular item purchase
• Monitor supplier performance and resolve issues and concerns.
• Inspect and evaluate the quality of purchased items and resolve shortcomings.
• Analyse industry and demand trends and support senior management with the development and implementation of sourcing strategies.
• Liaises with team on preparation of Procurement service level reports and feedback on improvement suggestions.
• Drive continuous improvement projects.
• Meets on a regular basis with internal customers to review Procurement service levels and quality.
• Ensures compliance with the processes – in line with the company policies.
• Troubleshoot processing issues with end user (eg: change management, cost allocation).
• Tracks acknowledgement and delivery of purchase orders by Suppliers when required.
• Follow up with finance team to updates and maintains Open Purchase Orders until closed and paid.
• Maintaining knowledge of market/industry trends
• Ensure that local Purchasing activities are conducted in accordance with purchasing procedures.
• Ensure to do a proper filing for the documents when required.
• Ensure to prioritize and action all the customers (Operation) request and keep them updated with the status of their request.
• Provides local hands-on support in case of critical requests on spot purchases and emergency purchases of goods and services for the site.
• Ability to work in a high volume and time sensitive environment.
• Execute any additional assignment given to you by your direct line manager.

Required Skills to be successful

• Excellent verbal and written English communication skills.
• Ability to communicate ideas effectively and professionally.
• Ability to work under pressure and meet deadlines.
• Ability to work both independently and as a member of a team.

Education:

• Graduation

Experience:

• Minimum 3 years + (Required)

Job Type: Full-time

Pay: From ﷼2,500.00 per month

Experience:

• Hardware & Building Materials : 1 year (Preferred)