Purchase Back Office Executive

Mobile: 93459 12525

Email: hr@vaighaiagro.com

Company Website:

Area: Anna Nagar, Madurai – 625 020

Company: Vaighai Agro Products Limited

Job Title: Purchase Back Office Executive

Job Summary:

The Purchase Back Office Executive is responsible for supporting the procurement team by managing administrative tasks, handling purchase orders, coordinating with suppliers, and ensuring smooth documentation flow. This role plays a crucial part in maintaining efficiency in the purchasing process and supplier management.

Key Responsibilities:

1. Purchase Order Processing:

o Create and process purchase orders (POs) based on procurement requirements.

o Verify purchase requests, quotations, and invoices for accuracy.

o Track and update order status, ensuring timely deliveries.

2. Supplier Coordination:

o Communicate with suppliers to request quotations, confirm orders, and follow up on deliveries.

o Assist in supplier evaluation and maintaining vendor records.

o Resolve any discrepancies in orders, invoices, or shipments.

3. Data Entry & Documentation:

o Maintain accurate purchase records, contracts, and supplier information.

o Ensure all procurement-related documents are properly stored and updated.

o Assist in preparing reports on purchase activities, costs, and supplier performance.

4. Inventory & Stock Support:

o Work with the warehouse or logistics team to track stock levels.

o Assist in monitoring inventory to avoid shortages or overstock situations.

5. Administrative Support:

o Assist the purchasing team with any other administrative and clerical tasks.

o Coordinate with internal departments for approvals and purchase-related queries.

Key Skills & Qualifications:

1. Bachelor's degree in Business Administration, Supply Chain, or a related field.

2. 1-3 years of experience in procurement, purchasing, or back-office roles.

3. Strong knowledge of procurement processes and supplier coordination.

4. Proficiency in MS Office (Excel, Word, Outlook) and ERP

5. Excellent organizational skills and attention to detail.

6. Good communication and negotiation skills.

7. Ability to work independently and meet deadlines.

Job Type: Full-time

Pay: ₹13,500.00 - ₹14,000.00 per month

Benefits:

• Cell phone reimbursement

Work Location: In person