Purchase Clerk

Under general supervision of the Purchasing Agent, Director of Purchasing, or other position responsible for purchasing, an incumbent of this class performs specialized clerical work involving the processing and preparation of bids and purchase orders, and compiles information and records to create purchase orders for procurement of equipment, supplies, or other services used by a school district or municipality. The incumbent maintains records of purchase orders, encumbrances, packing receipts and/or payments manually or through use of various computer software packages (i.e.; Excel, etc.). Some independent judgment is involved in ascertaining prices and recommending terms or individual to whom bids are to be awarded. Supervision is not a responsibility of this position. Does related work as required.

EXAMPLES OF WORK: (Illustrative Only)

Compiles purchase requests;

Prepares and copies specifications for all supplies, equipment and services;

Maintains a directory of vendors;

Collates specifications and mails them to prospective vendors;

Tabulates bids received and summarizes information per specification;

Determines lowest bidder and recommends awarding of bid to same;

Discusses questions as to awarding bids with superior;

Prepares purchase orders from budget requests and distributes copies of same to vendor and offices involved;

Maintains files or records of purchase requests, merchandise receipts, encumbrances and/or payments to vendors,

Communicates with other staff members regarding requests, line item charges, and/or receipt of goods;

Communicates with vendors regarding pricing, merchandise shipments, payment of bills and/or merchandise charges;

Checks prices of supplies from catalogues, or price lists from various vendors;

Job Type: Full-time

Pay: $50,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person