Purchase Coordinator

Purchasing Coordinator

Job Title: Purchasing Coordinator

Location: Plot Q4-094, Saif Zone Sharjah UAE

Job Type: Full Time

Salary: Competitive / Base on Experience

Visa: Sponsored

Company Overview:

Techno Power is a leading provider of power generation solutions, specializing in diesel generators, automatic transfer switches (ATS), and turnkey electrical installations. With a reputation for technical excellence and customer satisfaction, we are expanding our team to meet growing market demand.

Job Summary:

The Purchase Coordinator is responsible for supporting and coordinating the company’s purchasing activities to ensure timely procurement of materials, equipment, and services. The role involves processing purchase orders, coordinating with suppliers, monitoring deliveries, maintaining procurement records, and ensuring that all purchased items meet company requirements, quality standards, and delivery schedules.

The Purchase Coordinator plays a critical role in maintaining smooth operations by ensuring materials and supplies are available on time while controlling costs and maintaining proper documentation.

Key Responsibilities:

Procurement & Purchasing

• Prepare and process Purchase Orders (POs) accurately and timely.
• Source suppliers and request quotations for materials, products, and services.
• Compare prices, specifications, and delivery schedules to determine the best purchasing options.
• Coordinate with suppliers regarding availability, pricing, lead time, and shipment schedules.
• Ensure all purchases are approved according to company procedures and authority limits.
• Monitor pending orders and follow up with suppliers to ensure on-time delivery.
• Coordinate urgent purchases and expedite critical orders when necessary.

Supplier Coordination

• Maintain professional communication and relationships with suppliers and vendors.
• Negotiate pricing, payment terms, and delivery schedules when required.
• Resolve supplier issues regarding delays, shortages, incorrect deliveries, or damaged items.
• Monitor supplier performance and report issues to management.

Payment Request Coordination & Follow-Up

• Prepare and coordinate payment requests for suppliers based on approved Purchase Orders, quotations, and invoices.
• Ensure complete supporting documents are attached before submission for payment processing.
• Follow up with the Finance/Accounts Department regarding payment status and processing schedules.
• Coordinate with suppliers regarding payment updates, confirmations, and outstanding balances.
• Monitor advance payments, partial payments, and final settlement payments to suppliers.
• Ensure urgent supplier payments are properly escalated to avoid delays in procurement and delivery.
• Maintain records and tracking of all submitted payment requests and payment schedules.
• Coordinate closely with management, finance, and suppliers to avoid supply interruption due to payment delays.

Inventory & Logistics Coordination

• Coordinate with warehouse and operations teams regarding material requirements and stock levels.
• Monitor inventory levels to avoid shortages or overstocking.
• Coordinate incoming deliveries and ensure proper receipt of materials.
• Ensure purchased items match approved specifications and quantities.

Documentation & Reporting

• Maintain accurate procurement records, quotations, invoices, delivery notes, and supplier documents.
• Update purchasing data and records in ERP systems or Excel tracking sheets.
• Prepare procurement reports, cost summaries, and delivery status updates.
• Ensure proper filing and documentation for audit and compliance purposes.

Compliance & Cost Control

• Ensure procurement activities comply with company policies and procedures.
• Monitor purchasing costs and support cost-saving initiatives.
• Verify invoices against Purchase Orders and delivery records before processing payment.
• Support management in evaluating procurement efficiency and supplier performance.

QUALIFICATIONS:

• Bachelor’s Degree in Business Administration, Supply Chain, Logistics, or related field preferred.
• Minimum 2–3 years of experience in purchasing, procurement, or supply chain coordination.
• Experience in trading, industrial, generator, construction, or engineering industry is an advantage.
• Knowledge of procurement procedures and supplier management.

WHAT WE OFFER:

• Competitive Salary base on your related experience
• Opportunities for career growth and professional development
• A collaborative and supportive work environment
• Transportation allowance
• Sponsored Visa
• Medical Insurance
• Fresher in UAE but have relevant experience in the home country are welcome to apply!

HOW TO APPLY:

ONLINE APPLICATION FORM: https://forms.gle/tmNYWHP5cNivbjHX6

EMAIL: jobs@technpower.com

WHATSAPP: +971564468685

WEBSITE: www.technopowergroup.com

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Pay: AED3,000.00 - AED4,500.00 per month

Application Question(s):

• Are you located in Sharjah UAE?
• Are you willing to relocate in Sharjah?
• This is an urgent job, can you join immediately?
• What is your Visa Status?
• Do you accept the budget for this role?
• If you don't accept, please do not proceed with your application to save both of our time. Thank you

Work Location: In person