Purchase Executive

Job Description :

1. Procurement Planning

• Forecast material requirements based on production plans and sales projections.
• Develop and implement purchasing strategies aligned with business goals.
• Identify key raw materials (fabrics, trims, threads, labels, etc.) needed for garment production.

2. Vendor Management

• Source and evaluate potential suppliers (local and international).
• Negotiate pricing, payment terms, and delivery timelines with suppliers.
• Establish strong relationships with reliable vendors to ensure long-term supply.

3. Cost Control

• Negotiate best prices to reduce procurement costs without compromising quality.
• Analyze market trends to anticipate material price fluctuations.
• Ensure procurement within the allocated budget.

4. Quality Assurance

• Ensure materials purchased meet the quality standards and specifications set by the company.
• Collaborate with the quality control team to approve material samples before bulk purchase.

5. Inventory Management

• Monitor stock levels of materials and place orders to avoid overstocking or shortages.
• Coordinate with the warehouse to track deliveries and manage inventory efficiently.
• Use ERP or inventory management systems to maintain accurate records.

6. Documentation & Compliance

• Maintain purchase orders, invoices, and delivery notes for audit and records.
• Ensure all procurement activities comply with legal and ethical standards.
• Handle import/export documentation if sourcing internationally.

7. Coordination with Internal Teams

• Work closely with the production, merchandising, and design teams to align material needs.
• Provide regular updates on material status and any potential delays.

8. Logistics & Delivery Follow-up

• Track shipments and ensure timely delivery to avoid production delays.
• Coordinate with logistics partners for smooth transportation and customs clearance.

9. Risk Management

• Identify potential supply chain risks and develop mitigation plans.
• Maintain alternate supplier options in case of disruption.

10. Reporting & Analysis

• Prepare periodic procurement reports (cost, vendor performance, delivery timelines).
• Analyze purchasing data to identify opportunities for improvement.

Key Skills Required

• Strong negotiation and communication skills
• Understanding of textile materials and garment production processes
• Vendor relationship management
• Inventory and supply chain management
• Familiarity with ERP systems (SAP)
• Analytical and problem-solving abilities

Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹30,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person