Purchase Executive

Ref: NICT - HR/JD – 20

PURCHASE EXECUTIVE

Location: Head office

Department: Purchase

Reporting to: Director Finance & HR

Job Summary: Responsible for ensuring availability of input components / materials for production as per the production schedule, managing the company’s domestic procurement activities, ensuring cost-effectiveness, quality, and timely delivery of goods and services.

Duties and responsibilities:

· Generate clear understanding of the input components and materials in detail

· Learn the current suppliers of each component and terms and conditions of purchase from the vendor master

· Collaborate with Operation manager for the production schedule and material plan

· Coordinate with Stores for the inventory and stock level

· Generate Economic ordering quantity for each input components

· Analyze the above factors and calculate the reordering quantity for each component

· Generate purchase order for the input components to the supplier from the vendor master

· Ensure correctness of the PO in terms of Quantity, specification details, other term and conditions of purchase agreed

· Arrange approval from Director Finance & HR, if there is any change in terms and conditions agreed

· Get financial approval for the purchase order

· Submit the PO to the vendor for material supply

· Follow -up with Finance department if advance payment is required

· Track the status of the PO and trouble shoot for any logistic uncertainty

· Arrange approval from Director Finance if any additional cost is involved in resolving the logistic problems

· Inform the Operation manager if any delay in the delivery schedule

· Ensure arrangements for Goods receipt with stores / warehouse and quantity and quality confirmation

· Collect samples for periodic lab test if any

· Post purchase entry in the system and get approval from finance department

· Follow- up for the payment to the vendor

· Remove the vendor from vendor master if any misappropriation proved

· Assist in Purchase strategy planning and policy formulation

· Identify alternative components effecting cost reduction

· Perform Vendor identification, vendor master updating, vendor relations and vendor evaluation

· Forecast market changes including tax variation plans, introduction of alternatives etc.

· Strive for cost control and improving the effectiveness of the process

 Job Specifications:

· Technical skills: Thorough knowledge of purchase process and input components

· Analytical and decision-making ability: to analyze the data and gathering information skillfully and develops alternative solutions

· Cross functional prospective and team development: Coordination of purchase process with the works of other departments and people

· Customer orientation skills: to keep a customer focused approach both external and internal

· Communication skills: Good written, verbal and presentation skills

· Team work: good team facilitator

· Management skills: to plan and schedule the activities of his section in accordance with business operations, organize necessary resources and support to perform overall purchase process

· Initiative: shall be able to undertake responsibilities at need without instructions and shall be versatile.

Education:

Graduate or Post graduate Diploma in Material Management

Desirable: MBA in Material Management

Computer skills: MS Office and ERP Systems

Language skills: English, Hindi and Malayalam

Experience: 4 to 6 years of experience with more than 1 years of experience in similar Industry

Other relevant Information of the job:

Prepared by: HR Department

Date: 29/7/2024

Job Type: Full-time

Pay: ₹18,000.00 - ₹20,000.00 per month

Benefits:

• Provident Fund

Work Location: In person

Expected Start Date: 29/09/2025