Purchase Executive

Job Summary:

The Purchase Executive is responsible for managing end-to-end procurement processes across multiple centers, ensuring compliance with organizational SOPs, timely processing of purchase requisitions, vendor management, and administrative support such as travel and logistics coordination. The role also involves coordination with store teams, ERP data entry, reporting, and inventory oversight.

Key Responsibilities:

1. Procurement & Requisition Management

· Collect and verify purchase requirements from different departments across centers.

· Ensure all purchase requisitions are raised and routed via the ERP system in compliance with SOPs.

· Coordinate with the store executive to ensure timely posting of requisitions.

· Perform the first level of approval for requisitions at Jaipur;

· Follow up for final approvals from the CEO and initiate the purchase process post approval.

2. Vendor Management

· Identify and coordinate with vendors for the required items.

· Obtain and evaluate quotations based on technical specifications, commercial viability, and compliance.

· Place orders with approved/registered vendors post-approval.

· Maintain and update a vendor database for frequently procured items.

· Continuously explore new vendors to maintain cost competitiveness.

3. Purchase Order & Documentation

· Prepare and process Purchase Orders (POs) and related documents in line with company policies.

· Ensure timely entry of procurement data into ERP and maintain digital and physical records of all transactions.

4. Store & Inventory Coordination

· Work with store personnel to manage incoming stock, ensuring all goods received are entered in ERP using challans and issued using MRFs.

· Monitor inventory levels and anticipate needs to prevent stock outs.

· Prepare and submit monthly reports related to purchasing and stores.

5. Vendor & Shipment Follow-up

· Regularly follow up with vendors for timely delivery and ensure quality compliance.

· Coordinate with accounts for payment follow-ups.

· Manage clearance and logistics, including interstate shipments and inter-center transfers.

6. Local Coordination & Support

· Manage and assign tasks to runners; post daily task lists on communication platforms.

· Oversee execution of local purchases and errands through assigned runners.

Skills & Competencies:

· Strong understanding of procurement processes and ERP systems.

· Excellent communication, negotiation, and coordination skills.

· Attention to detail and adherence to SOPs.

· Ability to manage multiple tasks and work under pressure.

· Proficient in MS Office (Excel, Word) and procurement software/ERP.

· Strong record-keeping and documentation skills.

Qualifications & Experience:

· Graduate in Commerce, Business Administration, or relevant field.

· 1–3 years of experience in procurement or purchase

· Experience working in a multi-location organization is a plus.

Job Type: Full-time

Pay: ₹25,000.00 - ₹30,000.00 per month

Benefits:

• Provident Fund

Work Location: In person