Purchase Officer

1. Purchase Execution and Management

• Requisition Processing: Receive, review, and verify Purchase Requisitions (PRs) from project sites and departments, ensuring clarity and accuracy of specifications, quantity, and required delivery timelines.
• Sourcing and RFQ: Develop and issue Requests for Quotation (RFQs) and Requests for Proposal (RFPs) to a wide pool of approved and potential vendors for various construction materials (e.g., structural steel, concrete, finishing materials, MEP items) and services.
• Quotation Analysis: Conduct detailed technical and commercial evaluation of bids received, including preparing comparative statements (CS), analyzing total cost of ownership, and recommending the best-value vendor to the Procurement Manager.
• Negotiation: Negotiate effectively with suppliers/vendors to secure the most favorable prices, payment terms, delivery schedules, and guarantees while maintaining the required quality and specification standards.
• Purchase Order (PO) Issuance: Prepare and issue Local Purchase Orders (LPOs) or formal Purchase Orders (POs) through the company's ERP system (e.g., Oracle, SAP, or similar), ensuring all terms and conditions are clearly stipulated.

2. Supplier & Relationship Management

• Vendor Development: Research, identify, and qualify new local and international suppliers and subcontractors to expand the company's vendor database and secure alternative supply sources.
• Performance Monitoring: Monitor and evaluate vendor performance regarding delivery lead times, quality of materials, and adherence to contractual terms, and communicate performance issues to management.
• Contract Administration: Assist the Senior Buyer/Procurement Manager in preparing and reviewing basic supply agreements and long-term contracts for recurring materials.

3. Delivery and Logistics Coordination

• Order Tracking: Track and expedite all active purchase orders to ensure on-time delivery to project sites, preventing potential project delays.
• Liaison: Coordinate closely with the Store/Warehouse and Logistics teams to ensure smooth receipt, inspection, and recording of incoming materials.
• Invoice Processing: Verify invoices against Purchase Orders and Delivery Notes, resolving discrepancies promptly, and coordinating with the Finance department for timely payment processing.

4. Reporting and Compliance

• Record Keeping: Maintain meticulous, up-to-date records of all quotations, purchase orders, vendor information, price lists, contracts, and procurement correspondence.
• Market Analysis: Monitor and report on market trends, material price fluctuations, and supply risks within the UAE construction sector to inform strategic purchasing decisions.
• Policy Adherence: Ensure all procurement activities comply strictly with company policy, ethical guidelines, and relevant UAE trade and compliance regulations.