Purchase Specialist

Job Purpose

To support the procurement function by sourcing, evaluating, and managing suppliers while ensuring the availability of materials and services at the best value. The Purchasing Specialist plays a key role in maintaining smooth supply chain operations, controlling costs, and building strong vendor relationships that directly contribute to Barns' operational excellence and growth.

Key Responsibilities

• Source and evaluate suppliers to secure competitive pricing and high-quality products
• Process purchase orders accurately and ensure timely delivery of goods and services
• Negotiate contracts, pricing, and payment terms with vendors in line with company policies
• Monitor and manage inventory levels to prevent shortages or overstock situations
• Conduct market research to identify new suppliers, alternatives, and emerging trends
• Collaborate with Operations, Finance, Warehouse, and other departments to understand and fulfill procurement needs
• Maintain accurate purchasing records, reports, and documentation in Microsoft Dynamics
• Follow up on outstanding orders and resolve supply issues or delivery discrepancies promptly
• Evaluate supplier performance regularly and recommend corrective actions when needed
• Prepare and analyze purchasing reports to support cost-saving initiatives and budget planning
• Review and verify invoices against purchase orders to ensure accuracy before payment processing
• Ensure all purchasing activities comply with company policies, approval workflows, and regulatory requirements
• Support the development and implementation of procurement strategies aligned with business goals
• Coordinate with the logistics team to track shipments and ensure on-time delivery
• Assist in managing contracts and renewals to ensure favorable terms and continuity of supply
• Identify opportunities for cost reduction, process improvement, and supplier consolidation
• Maintain an up-to-date approved vendor list and ensure suppliers meet Barns' quality standards

Qualifications

• Bachelor's degree in Supply Chain, Business Administration, or related field
• 2–4 years of experience in purchasing or procurement — F&B or retail preferred
• Hands-on experience with Microsoft Dynamics
• Strong negotiation and communication skills
• Proficiency in Microsoft Excel and Office Suite
• Detail-oriented with the ability to manage multiple priorities
• Saudi nationals are encouraged to apply