Purchasing Administrator

Join the Team That Keeps Things Moving – and Makes It Look Good Doing It!

Do you love keeping things organized, on time, and running smoothly? If “routine” isn’t your thing and you thrive in a role where every day brings something new—whether it’s managing shipments, coordinating vendors, or planning trade shows—keep reading! This is your chance to join the best pump company in the business and play a key role in both our supply chain and marketing success stories!

We’re looking for a detail-driven, proactive, and creative Purchasing Administrator to help keep our operations flowing and our brand shining. You’ll work across departments, coordinate with global vendors, and help make sure everything from spare parts to trade show booths gets where it needs to go—on time and looking great.

What You’ll Do

Purchasing & Supply Chain Support

• Keep an eye on inventory levels for pump parts, components, and marketing materials.
• Process purchase orders and keep our ERP system up to date.
• Track and share real-world vendor lead times with Operations.
• Stay on top of vendor escalations and expedite requests.
• Team up with Quality to resolve vendor non-conformance issues and RMAs.

Vendor Management

• Be the go-to contact for all things vendor-related—from parts and materials to shipping and marketing swag.
• Build awesome relationships that ensure great service and value.
• Help evaluate supplier performance and provide constructive feedback.
• Research and onboard new vendors when needed.

Logistics & Shipping Coordination

• Schedule and track inbound/outbound shipments (both domestic and international).
• Partner with freight carriers and logistics pros for air, ocean, and ground shipments.
• Keep shipping documentation accurate and customs-compliant.
• Jump on delays and resolve issues before they become problems.

Marketing & Trade Show Support

• Manage inventory of marketing collateral, promo items, and displays.
• Coordinate with vendors for printing, giveaways, and event materials.
• Help plan and execute trade shows and conferences—making sure our brand looks top-notch.
• Review and proof marketing content for consistency and polish.
• Track and organize trade show and promo budgets.

Administrative & Reporting

• Keep purchasing, shipping, and vendor records organized and up to date.
• Create reports on supplier performance, shipping timelines, and inventory status.
• Support cross-functional teams in supply chain, operations, and marketing.
• Look for process improvements that make everything run smoother.

What You Bring to the Table

• 2+ years of experience in administrative support, purchasing, supply chain, or logistics.
• Experience working with vendors, suppliers, and freight carriers.
• Excellent organizational and multitasking skills—you thrive on keeping many moving parts in sync.
• Proficiency with ERP systems and Microsoft Office (especially Excel, Word, Outlook).
• Strong communication skills for both internal teamwork and external vendor coordination.
• A flexible, can-do attitude with the ability to pivot between purchasing, logistics, and event planning.

Why You’ll Love It Here

At Hidrostal, you’re not just another cog in the machine—you’re part of a passionate team that takes pride in quality, reliability, and innovation. You’ll have the chance to collaborate across departments, see your work make a real impact, and help a growing brand shine in both the supply chain and marketing worlds.

If you’re organized, motivated, and ready to bring energy and creativity to a fast-paced environment, we’d love to have you on board!

Apply today and help us keep the world flowing—one pump (and trade show) at a time.

Job Type: Full-time

Pay: $40,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Ability to Commute:

• Aurora, IL (Required)

Work Location: In person