A Day in the Life:

The essential functions of this role are as follows:

• Coordinate information flow on large purchases, new or renewed QPA’s and procurement contracts.
• Assist with the reconciliation of purchasing data utilizing procurement systems.
• Provide clarification, technical assistance, and problem-solving resolutions to staff in all procurement issues.
• Evaluate the equipment and vendor selection process, to ensure prospective vendors meet state business requirements, prior to purchase.
• Negotiate leases, contracts, and service agreements.
• Negotiate, execute, and administer contracts, QPA Agreements and amendments.
• Solicit bid proposals, obtains quotes and reviews requisitions from vendors for materials and supplies.
• Maintain all documentation surrounding the bid solicitation process once we receive a requisition until a Purchase Order has been issued.
• Review price quotes, availability of items and/or services, determines compliance to specifications and/or qualifications, and makes purchase recommendations to the department.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

What You'll Need for Success:

You must meet the following requirements to be considered for employment:

• Bachelor of Science degree in Accounting, Finance, Purchasing or Business Management or 5 to 8 years of full-time professional experience.
• Ability to analyze contractual documents, and reports.
• Ability to prepare and interpret financial statements and reports.
• Ability to apply program requirements into working procedures and priorities.
• Considerable knowledge of state procurement policies and methods.
• Extensive knowledge of Federal and State procurement rules, regulations, and procedures.
• Ability to write specifications and/or prepare contracts for products, services, or equipment.
• Working knowledge of computer software systems utilized for procurement and automated accounting procedures.
• Ability to analyze and process technical specifications, invitations for bid proposals, and quotations.
• Ability to ensure concise and informative reports from technical data and records.
• The ability to research and develop new vendor resources.
• Able to perform essential functions with or without reasonable accommodation.

Role Overview

• Effective communication and collaboration within the Agency as well as external customers.
• Getting the DPAP certification if not already acquired.
• Candidate must use critical thinking to decide what the best options are when it comes to proper procurement methods used.
• Candidate will assist in going through the Purchasing inbox and determine how each email is handled (invoices, supplier forms, questions from programs, etc..).
• Ability to continuously track funding and chartfield information.

Supervisory Responsibilities/Direct Reports:

Difficulty of Work:

Your scope of work is considerable with great accountability due to potential substantial effect to agency and involves independent analysis and application of multiple complex variables in the distribution and purchase related workload and documentation. Timeliness is critical in all aspects of procurement and requisition entry. You must stay current with State and Federal guidelines as well as the frequent changes and updates in procurement. You must be able to assimilate quantities of information on division activities from various sources and continual monitoring of contract funds. You may need to adapt standard procedures to meet the needs for such a critical procurement item.

Responsibility:

You will work under general supervision to accomplish goals and use judgement and interpretation to determine appropriate process and types of funding to utilize. You may consult with supervisor or other management personnel as necessary to obtain clarification of expected results. Decision-making and implementation of policies and procedures related to procurement functions in the purchase of commodities and services in accordance with all appropriate legal and regulatory requirements. Your work involves obtaining information and explaining processes
Personal Work Relationships:
Daily in-person, telephone and electronic contact within the organization which may include all levels of staff to exchange information. You will have regular contact with vendors, various personnel from other governmental agencies

Personal Work Relationships:

Working Conditions:

Competencies