Purchasing Analyst

Cleveland, United States

Position Type:

Administration and Professionals

Date Posted:

2025-10-15

Location:Administration or As Assigned

INTRODUCTION: CONTEXT AND MISSION

The Cleveland Metropolitan School District (CMSD) serves approximately 37,000 students in 100+ schools. Over the past several years, the Greater Cleveland community has united behind the collective goal of ensuring every child in Cleveland attends a high-quality school and every neighborhood has a multitude of great schools from which families can choose. The Cleveland Plan defines CMSD’s approach to the reinvention of public education and holds our community accountable for the success of Cleveland’s schoolchildren. The Cleveland Plan is supported by Ohio House Bill 525, which provides much-needed flexibility and autonomy for the district and its schools. Our schools have autonomy over human and financial resources in exchange for accountability for

performance. The principal has primary responsibility and accountability for establishing his or her school as a high-quality, high-expectations academic center with a focus on personalized instruction, professional support for teachers, and school-wide practices that lead to measurable results.

The Cleveland Metropolitan School District has developed standards of excellence that the district applies to all parts of the organization inclusive of schools, principals, school leadership teams, networks, and central office. Alignment between Standards of Excellence (SoE) and the district’s Theory of Action helps ensure that principals are able to focus on scholar achievement and that central office supports are timely and effective.

Our Vision for Learning in a Post-Pandemic World:

In our pursuit of a more fair, just, and good system of education, we want each of our learners, both each of our scholars and each of their educators, to be individually and collectively presented with academically / intellectually complex tasks that are worthy of their productive struggle and allow them authentic opportunities to demonstrate their work and their learning of academic content and transferable skills in a joyful and adventurous environment.

THE OPPORTUNITY:

Location: Administration or As Assigned
Reports to: Director, Procure to Pay
FLSA Status:
Salary Band: 5
Compensation: $54,920.00-$76,888.00

The Purchasing Analyst is responsible for District-wide procurement for departments and schools with high volume and more complex buying needs through strategic sourcing, direct purchases, cooperative contracts and competitive solicitations which will ultimately lead to better outcomes for our schools and scholars. This position will report to the Manager, Procurement within the Executive Director Financial Strategy, Sourcing, and Support organization of the Finance Division.

ESSENTIAL DUTIES & RESPONSIBILITIES

Administers, manages, and tracks District solicitation and evaluation processes to procure commodities and services on behalf of the District, including eRate eligible procurements in alignment with the District’s eRate program, and prepares the resulting contract documents, including renewals, extensions, and modifications as necessary
Works in collaboration with IT to procure technology hardware (devices) in support of the District’s 1-1 strategy
Ensures that the procurement processes for District acquisitions are responsible, effective, meet all legal requirements, and are defensible
Writes simple, complex, and multi-step bid invitations, requests for proposals, requests for quotations, and requests for qualifications using critical thinking skills and maintaining alignment with purchasing strategies
Develops appropriate evaluation tools and measurements to successfully evaluate, select, negotiate and award contracts in collaboration with District staff
Maintains confidential records, including sealed bids, proposals, and related negotiation documents and information until contracts are fully awarded and executed
Collaborates with internal and external stakeholders including but not limited to the Risk Management team and the Legal Department and Suppliers for procurement administration to resolve problems, conflicts, and/or protests arising throughout the selection process
Reviews supplier DBE and Community Inclusion information and provides analysis and interpretation of the District DBE/Community Inclusion policies and procedures as part of the solicitation evaluation process
Employs critical thinking skills and relies on professional experience and judgment to negotiate and execute daily tasks
Conducts training for District Staff, Suppliers and External Agencies, as necessary, about District procurement processes, policies, programs, and goals
Creates market cost analysis, pricing strategies, and rating criteria and ensures the creation and implementation of such analysis is fiscally and legally accurate following State, City, and Federal procurement laws, policies, and procedures
Participates in efforts to enhance and improve business processes including researching, implementing, and using electronic tools/e-Bidding to automate procurement procedures for efficiencies and cost savings
Analyzes metrics, reports, and key performance indicators to determine efficiency, cost-effectiveness, and alignment with District goals
Works primarily with departments and schools that have high volume and complex procurement needs
Assists internal and external stakeholder with services and technology purchases and follows orders to completion.
Exercises a high degree of independence and work that involves recommendation, analysis, and interpretation of federal regulations, state statutes, and District policies and procedures in the execution of solicitation and business contract terms and conditions.
Maintains accurate and complete records of ongoing and closed solicitation projects and responds to public records requests as necessary
Implements and directs District and/or Board of Education policies and procedures
Works to attract diverse and responsive suppliers and cooperative contract suppliers to do business on behalf of the District and maintains on-going professional relationships with District suppliers
Independently researches and actively identifies Cooperative Contract opportunities and provides support and guidance to District staff and related suppliers for Cooperative Contract purchases
Supports training to end-users/stakeholders of District Purchasing policies/procedures and the District’s Enterprise Resource Planning system (Workday)
Performs other duties as assigned

Qualifications

Bachelor’s Degree preferred, ideally in Public Administration, Project Management, Finance, Business Administration, Supply Chain Management, Legal Studies, Information Technology or related field
3 years required or 5 years of demonstrated experience preferred. Lesser experience will be considered in combination with education and direct public procurement experience
CPPB or related certification preferred or the ability to obtain certification within 24 months of being hired
Skills using e-procurement and ERP systems
Abilities to analyze complex issues, focus on researching relevant information and provide an accurate assessment
Knowledge of business operations similar to the Cleveland Metropolitan School District in terms of the type of work, nature of contracts, and culture
Ability to serve as an individual contributor whose work requires consistent exercise of discretion and independent judgment
Ability to apply appropriate discretion and recognize the importance of risk-based assessments
Ability to retain and maintain confidential records and information and to hold such information confidential
Able to plan ahead and drive toward a highly organized and systematic approach
Possess negotiation, project management, problem-solving and analytical skills
Proven experience working collaboratively in a team-oriented environment
Exceptional communication and presentation skills, both verbal and written
Ability to assert self to managers and executive leadership as necessary
A personal sense of accountability around the ultimate success of CMSD transformation
Understanding of how to effectively work with peers, District departmental teams, school leaders, and external partners
Successful with overcoming significant barriers to meet goals in a fast-paced and changeable environment
Able to critically assess challenges and identify flexible, effective solutions
Ability to perform multifaceted tasks with minimum supervision
Able to travel to school sites, off-site administration sites, and occasional conferences as necessary
Valid Ohio driver’s license

WORKING CONDITIONS/PHYSICAL DEMANDS

The characteristics listed below are representative of the work environment typically encountered by an individual while performing the essential duties of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

Expected moving, walking, and standing consistent with a school environment and occasionally lifting up to 15 pounds
While performing the duties of this job, the employee is regularly required to stand, walk and sit; use hands to finger, handle, or feel; and reach with hands and arms
The employee is frequently required to talk and/or hear.
Specific vision abilities required by this job include close vision, color vision, depth perception, and the ability to adjust focus.
While performing the duties of this job, the employee is exposed to a normal school environment.
Local travel may be required for training/meetings.

NOTE: The above stated duties are intended to outline those functions typically performed by individuals assigned to this classification. This description of duties is not intended to be all-inclusive or to limit the discretionary authority of management to assign other tasks of similar nature or level of responsibility.

EEO STATEMENT

We believe that equity and inclusion at CMSD is an essential call to action, a catalyst to ensure value and appreciation among all our employees, so we may be fair and welcoming now and in the future. CMSD provides equal opportunities for employment, retention and advancement of all personnel by administering all terms and conditions of employment regardless of race, color, ethnicity, ancestry, national origin, sex, disability or genetic information, age, citizenship status, military status, sexual orientation or expression, socio-economic status, title, other dimensions of identity, or any other characteristic protected by law.

The District’s Policy Prohibiting Discrimination, Discriminatory Harassment, and Sexual Harassment and the District’s Title IX grievance procedures, including information on how to report or file a complaint of discrimination, how to report or file a formal complaint of sexual harassment, and how the District will respond, may be accessed on the District’s Civil Rights Notices webpage, available at

ClevelandMetroSchools.org/domain/105

The District’s Title IX Coordinator / Director of Equal Employment Opportunity may be reached at:

1111 Superior Avenue East, Suite 1800

Cleveland, Ohio 44114

(216)-838-0070

TitleIX_EEO@ClevelandMetroSchools.org

Education

To Apply

Please submit your resume and application using Workday, our online human capital management system. Please note that an offer of employment will be subject to the successful completion of an FBI/BCI background check and drug screen.

EEO Statement

1111 Superior Avenue East, Suite 1800

Cleveland, Ohio 44114

(216)-838-0070

TitleIX_EEO@ClevelandMetroSchools.org

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