Purchasing Analyst

The Purchase Analyst will support the procurement process by analyzing data, assisting with supplier management, and contributing to cost-saving initiatives. The role involves managing local and regional procurement activities, ensuring requests are processed accurately and on time, and aligning purchases with departmental requirements and specifications.

Key Responsibilities:

Procurement Activities

• Provide strategic, efficient, and flexible local and regional procurement services to deliver cost savings, value for money, and high-quality service.
• Analyze business needs, source market information, and assess risks to support procurement planning and sourcing decisions.
• Conduct sourcing activities in line with established policies, participate in negotiations, and review supply arrangements to ensure value for money.
• Handle day-to-day procurement operations, promote teamwork, and align processes to meet targets.
• Coordinate purchase requests from various departments and ensure timely and accurate processing.
• Evaluate vendor offers and select suppliers in line with business strategy.
• Follow up on purchase orders, monitor deliveries, and address discrepancies with vendors.
• Review invoices and coordinate with Finance to ensure timely vendor payments.
• Monitor product quality, availability, and pricing, providing recommendations for alternatives when needed.
• Maintain records of all purchases, vendor lists, price histories, and evaluations.
• Analyze spend history to identify trends and fluctuations.

Inspection

• Inspect received goods to validate quantity and quality in line with specifications and terms.

Vendor Relationships

• Maintain updated knowledge of reliable local and regional vendors and manage an approved vendor database.
• Develop and maintain strong vendor relationships to facilitate procurement transactions.
• Manage vendor contracts and define Service Level Agreements (SLAs).
• Perform ad-hoc duties as assigned by the Manager.

Reporting

• Prepare regular reports on procurement activities, vendor evaluations, and product inspections for management.

Job Requirements:

• Bachelor’s degree in Business Administration, Logistics, Industrial Engineering, or related field.
• 2–4 years of experience in procurement, preferably in the F&B industry or related sector.
• Strong Excel skills (Pivot Tables, VLOOKUP/XLOOKUP, reporting)
• Knowledge of Power BI for analytics and dashboards
• Ability to analyze purchase trends, pricing, and inventory consumption to support data-driven decision-making.