Purchasing and Inventory Coordinator (HVAC - Part-Time)

Rocky Mountain Heating & Cooling is hiring a detail-oriented Purchasing & Inventory Coordinator to support our installation and service operations. This role is critical to keeping installs on schedule, parts accounted for, and jobs ready before crews arrive.

This is an operations role, not customer service and not a technician position.

Responsibilities

• Create and manage purchase orders (POs) for service and install jobs
• Confirm required materials with technicians and managers before ordering
• Place orders with supply houses and vendors using approved PO numbers
• Track order status and mark items received once delivered
• Maintain clear visibility into what is ordered, what is on hand, and what is outstanding
• Attach POs and supporting documentation to jobs/projects for accurate job costing
• Act as the single point of ownership for purchasing and install readiness

What This Role Is Not

• Not a CSR or dispatch position
• Not a technician role
• Not sales
• Not reacting to Slack or Teams messages without a system

Qualifications

• Strong attention to detail and follow-through
• Comfortable working in software systems (experience with ServiceTitan is a plus but not required)
• Previous experience in purchasing, inventory management, operations, warehouse, or construction support roles preferred
• Organized, process-driven, and able to work independently
• Clear communication and accountability

Schedule

• Part-time, weekday hours (flexible but would prefer to match tech's mornings)
• Consistent schedule preferred
• In-person role

Why This Role Matters

This position ensures:

• Install jobs are fully prepared before crews arrive
• Parts are ordered, received, and tracked correctly
• Job costing is accurate and reliable
• Technicians and managers are not wasting time chasing materials

If you like owning a process, keeping things organized, and making operations run smoothly, this role is for you.

Job Type: Part-time

Pay: $20.00 - $30.00 per hour

Expected hours: No more than 25 per week

Work Location: In person