Purchasing Assistant

We are Hiring Purchasing Assistant

Duties and Responsibilities

• Assist the purchasing officer or procurement officer in sourcing reliable suppliers and vendors.
• Obtain and compare price quotes, product samples, and specifications.
• Prepare purchase orders and ensure proper authorization before processing.
• Follow up with suppliers to confirm order details, delivery schedules, and shipment status.
• Maintain accurate records of purchases, pricing, and other essential data.
• Purchase needed materials outside for urgent and emergency flights
• Monitor inventory levels to ensure timely replenishment of materials or products.
• Coordinate with warehouse or inventory teams to confirm receipt of goods.
• Handle returns, exchanges, or replacement of defective or incorrect items.
• Maintain regular communication with suppliers to build strong working relationships.
• Track supplier performance (delivery times, quality, reliability).
• Assist in negotiating contracts, payment terms, and delivery conditions under supervision.
• Prepare and maintain procurement reports, purchase requisitions, and vendor files.
• Ensure all purchasing documentation complies with company policies and audit requirements.
• Liaise with internal departments (e.g., production, finance, logistics) to align purchasing needs.
• Assist in resolving order discrepancies, payment issues, or delays.
• Ensure that all purchasing activities comply with company policies and relevant regulations.
• Assist in quality checks by verifying that received goods meet required specifications.
• Help identify cost-saving opportunities and process improvements.

Skills and Qualifications

• Strong organizational and time management skills.
• Flexible and can handle stress and long time of works
• Has a CAN DO attitude
• Excellent communication and negotiation abilities.
• Attention to detail and accuracy in data entry.
• Knowledge of supply chain processes and purchasing principles.
• Knowledge in Zoho is an advantage

For those interested kindly send your CV at hr@gategourmet.ae

Job Type: Full-time

Experience:

• F&B industry: 1 year (Required)

License/Certification:

• UAE driving license (Required)