Purchasing Assistant

Position Summary

The Purchasing Department is recruiting for one Purchasing Assistant to work 30 hours per week. This position is responsible for providing assistance to the Director of Purchasing, maintaining bid files, processing requisitions, purchase orders and change orders when needed in specialized software and maintaining purchase data in Excel spreadsheets.

This position is benefits eligible.

Victoria College (VC) is a vital public community college located in Victoria, Texas and has been a respected community partner in the Crossroads region since 1925 and continues to offer quality, affordable educational opportunities to help our students achieve their dreams. VC offers a variety of high-quality associate's degrees and transfer programs, preparing students for success in their chosen fields. The college fosters a close-knit community, serving approximately 7,100 students across diverse backgrounds and learning styles, including full-time, part-time, online, veterans, and adult learners. VC features five academic divisions:

• Academic Support & Student Success
• Allied Health
• Career & Technical Education
• Arts, Humanities, & Social Sciences
• Science, Mathematics, Engineering, & Physical Education

Duties & Responsibilities

• Provide excellent customer service to all vendors, community constituents, and employees.
• Maintains all purchasing files required for bids files and contracts for Victoria College.
• Assist and answer basic questions regarding VC’s liability insurance.
• Process requisitions, purchase orders, and change orders in specialized software.
• Captures purchasing data into Excel spreadsheets for future bid needs.
• Distributes all bid information to prospective vendors
• Sets up new vendors and maintains vendor database.
• Assist Director of Purchasing with managing P-Cards and assisting employees with questions and access.
• May supervise student workers when necessary.
• Performs duties within the State and Federal Purchasing regulations with knowledge of standards, policy and procedures;
• Other duties as assigned.

Qualifications

• High School diploma or GED required;
• Associate Degree in Professional Office Technology, Business, Accounting or related field preferred;
• Three years administrative assistant experience required with strong customer service skills;
• Proficiency in all Microsoft Office programs; with emphasis on excel;
• Ability to safeguard sensitive or confidential information from intentional or unintentional disclosure;
• Effective oral and written communication skills;
• Skill in proofreading materials to ensure accuracy;
• Ability to use a 10 key calculator and basic office equipment;
• Ability to independently identify and undertake tasks to support efficient operation of the College;
• Ability to establish and maintain effective working relationships;
• Ability to learn and utilize specialized software;
• Ability to organize multiple tasks and meet deadlines, plus ability to adapt to changing priorities.

Positions that work 30 hours to 39 hours receive full-time health benefits from ERS and receive a prorated amount of leave benefits from Victoria College.

This category is eligible to participate in our TRS retirement plan.