Purchasing Assistant - Softline Apparel

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Who we are:

Celebrating 38 years, Castle Megastore has been passionate about enriching the intimate lives of our customers. We embody romance, fun and fantasy.

Our staff of experts provides our customers with detailed knowledge of the best brands and the biggest selection. We are Essentials for Lovers®.

Our growing team is looking for a Purchasing Assistant to focus on the Softline side of our business! The ideal candidate will have excellent communication skills, the ability to manage multiple projects and prioritize tasks. If you are passionate about supporting an agile environment and sourcing the next, newest trends – we’ve got to chat!

Responsibilities:

Support sourcing initiatives by assisting Buyers in identifying, evaluating, and securing products that meet category and business needs.
Coordinate with Buyers to manage sales order requirements and ensure accurate, timely sourcing decisions.
Prepare, update, and maintain data, reports, and documentation that support the sourcing and procurement process.
Perform routine data entry and system maintenance to keep sourcing records accurate, including:
- Setting up new vendors and maintaining vendor information.
- Entering product data and verifying item/SKU details.
- Ensuring quotes and pricing requests are completed promptly.
- Maintain and update assortment plans with detailed SKU information under Buyer guidance.
Assist with seasonal purchasing activities, including drafting and updating purchase orders.
Process, track, and manage purchase orders; communicate updates or changes to vendors as needed.
Collaborate with internal teams to create wave breaks and generate POs to support operational needs.
Conduct research, analyze data, and prepare written summaries with sourcing recommendations for Buyers.
Monitor and track sell-through performance for assigned categories to support replenishment and sourcing decisions.
Manage sample rooms, including shipment coordination, packaging, and delivery to designated Buyers.
Communicate sample requests and follow-ups directly with vendors.
Serve as a sourcing department representative to stores, customers, and internal teams.
Provide timely responses to store and customer inquiries related to product availability or sourcing status.

Requirements:

Must be at least 18 years or older
Minimum of 2 years’ experience in sales administration and support required.
High proficiency in MS Office (MS Excel in particular)
Retail soft lines experience is a major plus!
Detail oriented.
Ability to prioritize and work in a fast-paced, high volume work environment
Adept at problem identification and resolution.
Strong verbal and written communication skills.
Self-motivated and possess a high level of initiative.
High level of interest in growing a career in buying / procurement.

Scheduling Requirements / Working Conditions:

8-hour shifts
100% onsite
Regularly spend long hours sitting and using office equipment and computers.
Flexibility to work non-standard hours to meet critical deadlines
Possible travel with store employees to support business needs.

Benefits:

Competitive starting compensation
Health insurance
Dental insurance
Vision insurance
Earned paid time off
401(k) with up to 6% matching
Paid Time Off
Employee discount
Ongoing career and Leadership Development

Castle Megastore is an equal opportunity employer and is a drug-free workplace.
Check us out and apply at www.castlemegastore.com

$50-55K BOE

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