Purchasing Buyer

Accepting Applications until filled.

Hourly Pay Range: $23.04- $39.66

Job Summary: The Purchasing Buyer is responsible for assisting with activities involved in the purchase of goods and services in accordance with the Nashville International Airport's processes and procedures.

Essential Job Duties:

• Acts as the liaison between suppliers, vendors, and end-users to expedite delivery on purchase requests.
• Identifies sourcing price and delivery for supplies requested through Purchasing.
• Reviews requisitions and confirms requirements, specifications, quantity and quality of merchandise, and delivery requirements.
• Ensures that all quotes and bid submissions comply with state guidelines and company practices.
• Converts requisitions to purchase orders within the Enterprise Resource Planning (ERP) system - Microsoft Dynamics AX.
• Maintains and monitors open purchase order files to ensure delivery requirements are met.
• Verifies all prices, shipping terms, and delivery dates before confirming orders.
• Fields daily user questions about the ERP system and troubleshoots users’ issues.
• Follows up on purchase order return notices and invoice discrepancies.
• Resolves discrepancies pertaining to accounts payable and other requisitions.
• Routes documents through DocuSign, including waivers and purchase orders.
• Solicits and analyzes quotations, bids, and proposals between the dollar threshold of 10K and 50K.
• Trains employees to use and navigate the ERP system.
• Works with Information Technology (IT) to report and resolve system issues.
• Works with suppliers to resolve invoicing issues, and with end-users to obtain replacement materials, cancel orders, and address warranty issues.
• Updates the Master Project listing as needed.
• Maintains the Master Waiver file.
• Supports MNAA's commitment to its culture and values, including Respect, Integrity, Service and Excellence (RISE).
• Maintains regular and on-time attendance.
• Follows all safety regulations.

Knowledge, Skills, Abilities and Other Characteristics:

• Purchasing: Knowledge of the principles, practices, laws, and regulations related to purchasing.
• Office Management: Knowledge of general office management practices and procedures.
• Inventory Systems: Knowledge of the principles and practices of materials control and inventory systems.
• Computer Use: Skill in using a personal computer, the internet, and other software to perform job-related functions.
• Relationship Building: Skill in establishing and maintaining effective and professional working relationships with others.
• Teamwork: Skill in working with others as a team while taking responsibility for outcomes.
• Microsoft Windows: Skill in using the Microsoft Windows operating system.
• Communication: Skill in communicating effectively at all levels of the organization and with stakeholders, both orally and in writing.
• Microsoft Office: Skill in using Microsoft Office applications such as Outlook, Word, Excel, and PowerPoint.
• Negotiation: Skill in bargaining effectively with others to resolve conflict or achieve results.
• Conflict Management: Skill in managing conflict and identifying effective and mutually beneficial solutions to the sources of conflict.
• Written Comprehension: Ability to read and understand information and ideas presented in writing.
• Written Expression: Ability to use words and sentences in writing so others will understand.
• Attention to Detail: Is careful about detail and thorough in completing work tasks.
• Ethical Behavior: Consistently displays ethical behavior.
• Ability to obtain and maintain a Security Identification Display Area (SIDA) badge.

Qualifications:

Required:

• High School Diploma or equivalent
• 1-2 years' experience with bids, contracts, customer service or related experience

Preferred:

• Associate's degree in business management, accounting or related field
• 2-4 years' experience in bids, contracts, customer service or related experience
• Institute for Public Procurement (NIGP) purchasing certification
• Driver's License - Class D

Job Type: Full-time

Pay: $23.04 - $39.66 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Work Location: In person