Purchasing & Client Coordinator

Overview:
Calico is seeking a detail-driven, service-minded Purchasing Coordinator to support our growing promotional products operation. This hybrid role blends vendor management with client care—perfect for someone who thrives at the intersection of logistics and customer satisfaction.

Key Responsibilities:

• Source premium merchandise from trusted suppliers
• Manage purchase orders, vendor communications, and delivery timelines
• Track inventory, pricing, and product availability across multiple categories
• Collaborate with production to ensure that product specs are met
• Respond to client inquiries with professionalism, empathy, and timely updates
• Proactively communicate order status, shipping delays, and resolution plans
• Troubleshoot order issues and ensure smooth fulfillment from quote to delivery
• Maintain accurate records and support internal reporting needs

Qualifications:

• Purchasing and/or Customer Service in an office setting
• Strong written and verbal communication skills
• Experience with QuickBooks or similar business software
• Ability to manage multiple projects with accuracy and grace
• Passion for product quality, branding, and client satisfaction

Requirements

• Proven experience in procurement management or purchasing within manufacturing or supply chain environments.
• Strong familiarity with ERP systems such as Quickbooks and Microsoft Office is highly desirable.
• Demonstrated ability in negotiation, contract management, and vendor relationship building.
• Knowledge of supply chain processes including logistics, inventory control, supplier management, and contract negotiation.
• Excellent organizational skills with attention to detail in managing multiple procurement activities simultaneously.
• Ability to analyze pricing data and develop sourcing strategies that optimize costs without compromising quality.
• Effective communication skills for collaborating across departments and negotiating with suppliers.

Pay: $19.00 - $22.00 per hour

Expected hours: 40 per week

Work Location: In person