Purchasing Coordinator

Purchasing Coordinator

Position Overview:

Key Responsibilities:

• Place and track purchase orders for raw materials, hardware, and supplies according to inventory levels and production needs
• Monitor inventory reports and reorder levels to ensure adequate stock of essential components
• Work closely with vendors to confirm lead times, negotiate pricing, and resolve delivery issues
• Coordinate inbound shipments and ensure accuracy of items received
• Maintain accurate and up-to-date records of POs, invoices, receipts, and supplier documentation
• Communicate with production and warehouse teams to prioritize urgent material needs or resolve delays
• Support the evaluation of vendor performance, pricing trends, and cost-saving opportunities
• Assist with returns, credit memos, and damaged goods claims
• Ensure compliance with company purchasing policies and procedures
• Collaborate with finance and receiving departments to reconcile discrepancies
• Participate in periodic inventory counts and audits
• Work closely with the inventory manager to minimize & complete any backorders.
  

Qualifications:

• High school diploma or GED required; Associate degree or relevant coursework preferred
• 1–2 years of experience in purchasing, procurement, or inventory coordination (manufacturing experience a plus)
• Knowledge of cabinet or woodworking materials a plus
• Strong attention to detail and organizational skills
• Excellent communication and follow-through
• Proficiency in Microsoft Excel and basic ERP or purchasing systems
• Ability to multi-task and prioritize in a fast-paced environment
  

Working Conditions:

• Office and warehouse environment
• Occasional lifting of materials up to 25 lbs.
• May be required to walk manufacturing floor or storage areas