Purchasing & Inventory Coordinator (Detail-Driven / Operations Focused)

Job Overview

We are looking for a highly organized, detail-oriented Purchasing & Inventory Coordinator to support our buying and inventory operations.

This is not a passive role — it requires accuracy, follow-through, and ownership. You will be responsible for building product data, placing and tracking orders, managing pricing, and ensuring our systems are correct at all times.

We operate in a small, laid-back office, but we move fast and expect a high level of accountability.

What You’ll Be Responsible For:

• Building and maintaining product imports in our system
• Creating and managing purchase orders (POs)
• Placing replenishment orders based on inventory needs
• Tracking shipments, vendor confirmations, and delivery timelines
• Managing pricing, price changes, and promotional setup
• Entering and verifying invoices against purchase orders
• Monitoring product performance and supporting reorder decisions
• Keeping vendor and product records accurate and organized
• Communicating with vendors and internal teams to resolve issues

This Role Is a Strong Fit If You:

✔ Double-check your work without being asked

✔ Naturally stay organized and on top of deadlines

✔ Follow through without reminders

✔ Prefer structured, behind-the-scenes work

✔ Take pride in accuracy and doing things right

This Role Is NOT a Fit If You:

✘ Miss details or rush through tasks

✘ Need constant direction or follow-up

✘ Struggle with organization or deadlines

✘ Prefer slow-paced or highly social work environments

Qualifications

• Strong attention to detail and organizational skills
• Experience with Excel (basic formulas, sorting, data entry)
• Ability to manage multiple tasks and priorities
• Strong accountability and follow-through
• Clear and professional communication
• Retail, inventory, or purchasing experience preferred

Schedule

• Full-time
• Monday–Friday
• Day shift, 9am-5pm

Benefits

• Employee discount after 90 days
• Growth opportunities into buying/operations roles
• Simple IRA with employer match
• Sick leave

Job Types: Full-time, Part-time

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k) matching
• Employee discount
• Flexible schedule

Application Question(s):

• On a scale of 1-10, how would you rate your attention to detail? Give a brief example of why.
• Describe a time you were responsible for tracking orders, inventory, or data. What systems did you use?
• How do you ensure your work is accurate before completing a task?
• This role requires managing multiple deadlines at once. How do you stay organized?
• This role requires consistent accuracy and follow-through without reminders. Do you consider yourself highly detail-oriented and self-managed? Please provide detail explanation.
• 6. What experience do you have with Excel or similar systems?
• 7. Why are you interested in this role specifically?

Work Location: In person