Purchasing & Invoicing Officer

Job title

Purchasing & Invoicing office

Reports to

Supply Chain Operating Manager

Job purpose

To support Supply Chain Operating Manager by ensuring accurate processing, verification, recording, and control of x invoices, maintaining proper documentation, and coordinating with suppliers, storekeepers, and internal teams to ensure timely and compliant purchasing records.

Duties and responsibilities

Ø Accurately post all supplier purchase invoices into the company’s accounting/ERP system in a timely manner and maintain a comprehensive Excel register detailing invoice numbers, dates, supplier names, amounts, and posting status.

Ø Maintain systematic and well-organized records of all invoices by scanning and uploading soft copies into the accounting system, while ensuring original hard copy invoices are properly filed, labeled, and securely stored for future reference, audits, and compliance requirements.

Ø Coordinate on a daily basis with storekeepers and relevant operational staff to collect purchasing invoices, verify completeness and accuracy, and ensure all daily purchase transactions are updated in the system without delay.

Ø Collect monthly Statements of Account (SOA) from all suppliers and perform detailed reconciliation by cross-checking supplier statements against company records to identify missing invoices, discrepancies, or variances, and follow up with suppliers and internal departments for timely resolution.

Ø Ensure strict compliance with company accounting policies, internal controls, and documentation procedures while maintaining accuracy, confidentiality, and integrity of financial records at all times. Kindly suggest the job tittle considering the position is for saudia

Qualifications

Education:

· Diploma or Bachelor's in Business Management, or related field preferred.

Skills:

· Strong attention to detail and accuracy

· Basic knowledge of accounting/invoicing processes

· Proficiency in MS Excel and data management systems

· Working on ERP systems

Experience:

· 2+ years of experience in restaurant operations, including at least 1 year in data entry and invoice management.

Job Type: Full-time

Pay: ﷼3,000.00 - ﷼5,000.00 per month