Purchasing Manager

JOB SUMMARY

EXAMPLES OF WORK PERFORMED

• Supervises, assigns/reviews tasks, and provides oversight of work performed by purchasing specialists
• Performs annual staff performance evaluations; sets and reviews staff goals and participates in the hiring process for department vacancies
• Initiate and coordinates procurement of goods and services for county departments and provides oversight and guidance on federal, state, and local purchasing laws

• Oversees and processes formal solicitations documents including invitations for bids, request for proposals, request for qualifications, and co-op contract for complex purchases and construction delivery projects

• Reviews, monitors, and approves all processes for county purchase orders up to $100,000
• Maintains bidding software content for team and makes recommendation on processes and applications use
• Audits internal and external processes to ensure purchasing policy and compliance are practiced
• Advises county department leaders on procurement processes, as needed
• Schedules various committee meetings and runs various reports associated with vendors and contract awards
• Assists with vendor negotiations and coordinates with legal department to make recommendations to the Court on final contract awards
• Maintains bid files and other purchasing documentation
• Collaborates with Purchasing Agent and Deputy Purchasing Agent on various projects, process, and policy
• Prepares Commissioner Court agenda items such as contracts recommendations and solicitation award recommendations
• Attends all meetings and trainings, as required
• Performs special duties as assigned

• Determines and directs staff and department heads as to what procurement method is legally acceptable.

• Reports directly to – Purchasing Agent
• Direct Reports – Yes

• Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying
• Position involves safely operating a motor vehicle

• Work is primarily indoors in an air-conditioned environment
• Travel between work sites as required

• Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
• May be deemed essential personnel in the event of an emergency

MINIMUM QUALIFICATIONS

• Associate degree and six (6) years of related procurement experience as a Buyer or in a similar purchasing role OR an equivalent combination of education and experience
• Two (2) years of demonstrated lead or supervisory experience
• Two (2) years of Enterprise Resource Planning (ERP) purchasing software experience
• Knowledge of local, state, and federal government finance practices
• Knowledge of public procurement regulations, laws, and delivery methods

SUPPLEMENTAL INFORMATION

A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) calendar days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilco.org/hr.

Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.