Senior Purchasing Specialist

JOB
Reporting directly to a Purchasing Manager, responsible for performing advanced purchasing tasks that support the daily operations of the Williamson County Purchasing Department.

EXAMPLE OF DUTIES
Leads projects and trains new staff to department standards and quality expectationsAssures that anticipated expenditures are legal and properly authorized prior to encumbering funds and best value is achieved for purchasesAnalyzes high volume materials and services to determine the best sourcing strategy between competitive bid and cooperative purchasing methodsWorks with vendors/contractors to aid their understanding of the purchasing requirements for local governmental entitiesPrepares and administers complex and high dollar invitation for bid and request proposals, with minimal supervisionFacilitates Proposal Evaluations with evaluation committees and vendor presentationsReviews and analyzes vendor award information and processes award recommendation for Commissioners Court award Meets with departments on large purchases for fiscal yearServes as liaison for department heads on formal solicitation processProcesses requisitions and approvals of purchase orders up to $100,000Research, reviews, and assists in the development of complex contracts, assures proper documentation is obtained such as insurance documents, bonds etc., and prepares for agenda item placementProcesses sole source requests and prepares them for Commissioners Court placementServes as primary contact for internal and external customers on solicitations and large purchase agreements during the solicitation process Reviews and collects supporting documentation for requisition approval processingCollaborates with county’s budget and audit office to ensure expenditures are properly authorizedPerforms quality control of various documents and ensure they meet purchasing policies and compliance implemented by federal, state, and local lawsMaintains all electronic and physical purchasing files Provides customer service to customers and staff via telephone, email or in personAttends all meetings and trainings, as requiredPerforms special duties as assignedFacilities Maintenance and Construction Assignment (in addition to duties listed above)Supports the Facilities Management department with professional services and facilities maintenance and construction contractingORGANIZATION RELATIONSHIPSReports directly to – Purchasing ManagerDirect Reports – NoPHYSICAL DEMANDSPosition involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carryingPosition involves safely operating a motor vehicleENVIRONMENTAL FACTORSWork is primarily indoors in an air-conditioned environmentTravel between work sites, as requiredIRREGULAR HOURSWork outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be requiredMay be deemed essential personnel in the event of an emergencyThe above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

SUPPLEMENTAL INFORMATION
A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) calendar days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilco.org/hr. Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department. TOBACCO FREE WORKPLACE POLICYWilliamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.