Purchasing Manager - YMCA of the North Shore

The Purchasing Manager supports the mission of the YMCA of the North Shore by overseeing purchasing and vendor management functions that ensure responsible use of organizational resources. This role partners closely with Finance, Facilities, and Operations teams to support efficient purchasing, vendor relationships, and cost control across multiple YMCA branches and housing entities.

Key Responsibilities:

• Evaluate, select, and manage vendors based on quality, service, pricing, and alignment with YMCA values.

• Maintain strong vendor relationships, supporting contract negotiations and timely ordering, delivery, and payment.

• Track and maintain vendor records, contracts, and required documentation.

• Approve orders for YMCA preferred vendors, ensuring negotiated pricing is applied.

• Collaborate with facility teams to support supply needs and special projects.

• Utilize multiple systems to accurately record, audit, and maintain purchasing data.

• Partner with the Finance team on purchasing-related initiatives as needed.

Why Work for the Y?

At the YMCA, you’re more than an employee—you’re part of a mission-driven organization dedicated to making a difference.

• Professional Growth: Paid training, development, and advancement opportunities across seven YMCA locations

• Health Benefits: Medical, dental, and employer-funded life insurance for full-time staff

• Generous Time Off: Two weeks of paid vacation, plus sick and personal time for full-time employees

• Retirement Plan: 12% company contribution (vested, no match required)

• Free YMCA Membership: Access to fitness programs, swim classes, and discounts on childcare, camp, and more

Be part of a team that supports your career, health, and well-being—while making a meaningful impact in your community.

Qualifications

• Minimum of 2 years of administrative experience; purchasing experience strongly preferred

• Strong computer proficiency, including Excel, with the ability to quickly learn new systems

• Self-motivated with the ability to work independently and collaboratively within a team

• Highly organized with the ability to manage multiple priorities in a fast-paced environment

• Deadline-driven with strong time management skills

• Excellent verbal and written communication skills

• Detail-oriented with a high level of accuracy and follow-through

• Demonstrated ability to maintain confidentiality and handle sensitive information

Work Environment & Physical Demands

• Frequent use of a computer and phone/smart device for extended periods of time

• Primarily sedentary role requiring prolonged sitting, reaching, and occasional standing

• Occasional lifting or moving of items up to 10 pounds

• Vision requirements include close vision, distance vision, and the ability to adjust focus

• Ability to thrive in a fast-paced, deadline-driven work environment

The YMCA is committed to a policy of nondiscrimination and equal opportunity for all employees and qualified applicants without regard to race, color, religious creed, protected genetic information, national origin, ancestry, sex, sexual orientation, gender identity, age, disability, veteran's status.