Purchasing Specialist

Job Title

Purchasing Agent – LS & Strategic Vendors

Department

Purchasing / Supply Chain

Reports To

Director of Purchasing / Supply Chain

Position Summary

The Purchasing Agent – LS & Strategic Vendors serves as the primary liaison between MCM Engineering II, Inc. (MCM) and LS Electric for all purchasing-related coordination. This role is responsible for managing LS pass-through orders end-to-end, supporting vendor relationships, maintaining accurate purchasing records, and ensuring timely, accurate fulfillment of materials. The position also supports broader purchasing operations, including BOM-driven purchasing, stock programs, and vendor risk mitigation.

This role requires strong coordination skills, attention to detail, proactive follow-up, and the ability to work cross-functionally with internal teams and external suppliers.

Core Responsibilities

LS Purchasing & Coordination

• Serve as the primary point of contact between MCM and LS Electric for all purchasing coordination.
• Manage LS pass-through orders from quote request through ordering, receiving, shipping coordination, and billing back to LS.
• Coordinate directly with Application Engineers and Purchasing Agents to ensure quotes, orders, and deliveries are accurate and completed on time.
• Track order status and proactively follow up on lead times, order confirmations, discrepancies, and delivery issues, escalating when required.

Vendor Management

• Lead vendor onboarding and new vendor acquisition, including documentation collection, system setup, and internal coordination.
• Assist in identifying and qualifying alternate suppliers to support supply continuity and risk mitigation.
• Maintain ownership of an assigned set of core vendors:
• Build and maintain ongoing vendor relationships.
• Conduct weekly follow-ups on purchase orders, RMAs, pricing updates, lead times, and issue resolution.
• Serve as the primary internal contact for assigned vendors, even when POs are issued by other purchasing agents.

Purchasing Operations & Documentation

• Support Stock Mini programs, assisting Darren with worksheet preparation, packet creation, PO processing, and billing follow-through.
• Maintain accurate purchasing documentation and vendor records within company systems (ERP, purchasing logs, and shared documentation).
• Ensure purchasing activities align with company procedures, audit requirements, and internal controls.

Secondary Responsibilities

• Provide backup support for BOM-driven purchasing, assisting the project management purchasing team by placing orders and tracking open BOMs and POs.
• Support raw material and consumable purchasing in coordination with mechanical design purchasing team, including availability tracking and delivery follow-up.
• Assist with general purchasing tasks as needed to support workload balancing and business priorities.

Performance Expectations

• Timely placement and follow-up of purchase orders
• Accurate tracking of LS pass-through orders
• Clear, consistent communication with vendors and internal stakeholders
• Reduction of purchasing errors, delays, and escalations
• Maintenance of organized, audit-ready purchasing records