Purchasing & Storekeeping Coordinator (Female)

The Purchasing & Storekeeping Coordinator is responsible for managing procurement activities, maintaining accurate inventory and store records, coordinating logistics, and ensuring compliance with investor-related documentation requirements. This role supports efficient purchasing operations and maintains well-organized, well-documented stock control systems.

Key Responsibilities

1. Procurement

• Supplier & Vendor Coordination: Identify, evaluate, and negotiate with suppliers to obtain competitive pricing and quality products.
• Order Management: Prepare and issue purchase orders; follow up with suppliers to ensure timely delivery.
• Cost Monitoring: Track procurement expenses and identify opportunities for cost reduction.
• Procurement Reporting: Prepare reports on purchasing activities, supplier performance, and spending.
• Supplier Database Management: Maintain accurate and up-to-date supplier records, contracts, and contacts.

2. Storekeeping & Inventory Management

• Inventory Tracking: Maintain accurate records of stock levels, receipts, and issuances in the store system.
• Stock Replenishment: Monitor minimum stock levels and initiate purchase requests when replenishment is needed.
• Stock Receiving & Inspection: Receive incoming goods, verify quantities and quality against purchase orders, and record discrepancies.
• Storage & Organization: Ensure proper storage, labeling, and organization of materials for easy identification and accessibility.
• Stock Audits: Conduct periodic physical stock counts and reconcile discrepancies with inventory records.
• Documentation: Maintain updated inventory logs, stock cards, receipts, and issuing documents.

3. Logistics Coordination

• Delivery Coordination: Schedule and monitor deliveries to ensure timely receipt of purchased goods.
• Shipment Documentation: Handle delivery notes, packing lists, and compliance documents.
• Warehouse Coordination: Work closely with warehouse teams to manage storage, stock rotation, and safe handling procedures.

4. General Duties

• Cross-Department Collaboration: Coordinate with finance, operations, and other departments to support business needs.
• Issue Resolution: Handle inquiries and resolve issues related to purchases, deliveries, or inventory.
• Process Improvement: Recommend improvements to procurement and storekeeping procedures to enhance accuracy and efficiency.

Key Skills and Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, Procurement, or related fields, or equivalent experience.
• Minimum 5 years of experience in procurement, storekeeping, or inventory control.
• Proficiency in procurement and inventory management systems (SAP, Oracle, Zoho, etc.).
• Strong negotiation, organizational, and communication skills.
• Excellent attention to detail and ability to manage multiple priorities.
• Strong knowledge of purchasing procedures, inventory control, and logistics.