Purchasing Supervisor

Job Status and Requirements:

What’s the job?

In this role, you will be responsible for overseeing procurement activities, ensuring cost-effective purchasing, and maintaining strong relationships with suppliers to support the smooth operation of our hotel. As part of the Crowne Plaza family, you’ll play a key role in upholding our standards of quality, efficiency, and sustainability while contributing to an exceptional guest experience.

Your-day-to-day

• Maintain cleanliness, keep organized and keep inventory updated of the F&B and Samurai storages.
• Assist in completion of invoices in the SAP system and Purchase Plus systems daily.
• Assist in monthly Inventory uploads.
• Responsible for meeting the purchasing requirements of the hotel.
• Provide accurate and timely feedback on market conditions, including product availability, delivery lead times, seasonality, and price trends.
• Monitor vendor reliability and establish new supplier contacts.
• Continuously update price quotations and secure the timely delivery of all market list items.
• Obtain quotations for stock items at re-order points and other requested materials; evaluate options, obtain approvals, and place purchase orders.
• Stay updated on market trends and notify management of significant price fluctuations (greater than 10%) or changes that may affect procurement.
• Handle cash payments in line with hotel purchasing policies.
• Coordinate with the Hygiene Officer/Doctor to resolve issues in compliance with hygiene standards upon receiving goods.
• Review and provide weekly reports on all pending purchase orders across departments.
• Supervise daily purchasing activities to ensure requests are processed accurately and on time.
• Source, evaluate, and negotiate with suppliers to achieve the best quality, price, and service.
• Ensure all purchasing activities comply with hotel policies and local regulations.
• Maintain and develop strong supplier relationships, monitoring performance and resolving discrepancies or delays.
• Work closely with Stores and Receiving to maintain proper inventory control and stock levels.
• Support sustainable purchasing practices in line with IHG Green Engage initiatives.
• Verify purchase orders, quotations, and invoices before submission for approval.
• Monitor departmental budgets, ensuring cost efficiency.
• Prepare purchasing reports, cost analyses, and market comparisons for management review.
• Provide training on procurement policies, systems, and supplier communication.
• Collaborate with F&B, Engineering, Housekeeping, and other departments to meet operational needs.

What we need from you

• Knowledge of procurement systems (e.g., SAP system, Purchase Plus system, or similar) experience and knowledge is preferred
• Strong negotiation, communication, and organizational skills.
• Solid understanding of local suppliers, hotel procurement processes, and relevant regulations.
• Proficiency in MS Office applications (Excel, Word, Outlook).
• Detail-oriented, cost-conscious, and able to work effectively under pressure
• Mathematical skills, including basic math, budgeting, profit/loss concepts, percentages, and variances
• Problem-solving and reasoning abilities
• Devise, prepare, and maintain spreadsheets using various software systems, and knowledge of computerized financial reporting systems and programs
• May be required to work nights, weekends, and/or holidays
• Proper communication skills when interacting with colleagues and leadership
• Proficiency in Microsoft programs specifically MS Outlook and MS Excel
• Proficiency with property management systems and point-of-sale systems and software
• Familiar with balancing budgets and understanding how different money habits affect overall financial performance.
• Analyse financial data, organize it, and present it clearly and professionally
• Demonstrate a high end of ethics that may include reporting employees stealing from the Resort and identifying and exploiting loopholes in the budget
• Carrying or lifting items weighing up to 50 pounds
• Attention to detail to find the smallest of errors and correct them before they become serious problems.

What we offer

In return, we'll provide you with a competitive financial and benefits package which may include Health (medical, dental & vision) insurance, a 401k plan with company match, Paid Time Off, and Employee discounts. A chance to become part of the global IHG family - opening a door to endless career opportunities. We’re passionate about growing our talent. We’ll provide the training & development you need to succeed & progress into your next role.

Join us and you’ll become part of the global IHG family – Our colleagues share some winning characteristics: we work better together, we trust and support each other, we aim higher by looking for better ways to do things, we do the right thing, and we welcome different perspectives.

IHG is an equal opportunity employer: Minorities/ Females/ Disabled/ Veterans

Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.