Real Estate Admin & Coordinator

About Us

Taher Sharif Real Estate LLC is a leading real estate company based in the UAE, known for its innovative approach, strong, market presence, and client-first philosophy. We provide One Stop Solution All Investors across the globe. Company Formation, Golden & Employment Visa, Banking Assistance, Taxation, Property Brokerage, Property Management, Mortgage, Marketing, Legal Assistance & Many other services under one roof. With a proven record of success, we specialize in connecting clients to premium residential and commercial properties while delivering exceptional value and service. Guided by visionary leadership, we deliver exceptional value to clients while fostering a culture of growth and success.

We’re seeking a Real Estate Admin & Coordinator who embodies efficiency, elegance, and attention to detail.
In this role, you will support our agents and clientele by managing the administrative backbone of the firm. Ensuring every process, document, and interaction reflects the sophistication.

Responsibilities

• Coordinate listings, documentation, and client communications with discretion.
• Maintain CRM systems and ensure all listings are accurate, visually consistent, and brand-aligned.
• Schedule and manage property viewings, private appointments, and handovers.
• Liaise between clients, developers, and the design team for property staging or branding.
• Prepare luxury-standard presentations, proposals, and client reports.
• Assist with events, private showings, and branded experiences.

Requirements

• 2–4 years of experience in real estate administration.
• Exceptional organizational and communication skills.
• In-depth understanding of RERA (Real Estate Regulatory Agency) rules and procedures.
• Preparing and submitting Form A, Form B, and Form F (RERA standard forms).
• Coordinating property transfer and NOC procedures.
• Managing broker registration, listing authorizations, and agreements.
• Liaising with banks, conveyancers, and mortgage departments for luxury property transactions.
• Knowledge of DLD (Dubai Land Department) systems, including:
• Oqood registration
• Title deed issuance
• Ejari system
• Trakheesi permits
• Familiarity with Dubai REST App and Dubailand e-services.
• Understanding of developer-specific portals, e.g.:
• Developer portals for submissions, NOCs, and updates.
• Sensitivity to brand tone, design, and presentation quality.
• Able to handle high-profile clients with discretion and composure.
• Administrative Skills
• Excellent document control and form submission accuracy.

Technical Skills

• Proficiency in:
• CRM systems
• MS Office/Google workspace (Word, Excel, Outlook)
• Adobe Acrobat / PDF editors (for form editing and signing)
• DLD Trakheesi portal, Ejari, Dubai REST, and Noqodi payment systems

Communication & Coordination

• Polished and professional presence with impeccable written and spoken English.
• Arabic proficiency is an advantage.
• Strong interpersonal skills for dealing with brokers, clients, and government officials.
• Ability to coordinate across multiple departments (DLD, RERA, DEWA, developer offices, property management teams).
• Strong record-keeping, both digital and physical files.
• Ability to track deadlines and ensure timely renewals (permits, listings, contracts).
• Multitasking between developer, buyer, seller, and internal agent requirements.

We Offer

• Competitive base salary + performance bonuses.
• Boutique work environment focused on creativity and excellence.
• Direct collaboration with leadership and design teams.
• Pathway to grow within the Maison de Nova lifestyle ecosystem.

Job Type: Full-time

Pay: AED3,000.00 - AED5,000.00 per month

Experience:

• Real Estate Admin: 1 year (Required)

Location:

• Dubai (Required)