Real Estate Executive Assistant - Must Have 2+ Year Experience

Overview
We are seeking a highly organized and proactive Real Estate Executive Assistant to support our dynamic real estate team. This pivotal role involves managing complex schedules, coordinating projects, and providing comprehensive administrative support to ensure smooth operations across all facets of our real estate activities. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, attention to detail, and a passion for delivering outstanding service. Join us and be an integral part of a vibrant team dedicated to excellence in real estate management and client satisfaction.

Duties

• Manage and coordinate detailed calendars for multiple agents and executives, including scheduling meetings, property showings, and appointments using Microsoft Outlook Calendar and Google Workspace.
• Prepare, proofread, and transcribe documents, contracts, and correspondence with precision and professionalism.
• Handle incoming calls with excellent phone etiquette, directing inquiries efficiently via multi-line phone systems.
• Organize and maintain filing systems—both digital and physical—ensuring easy retrieval of important documents such as property files, legal paperwork, and client records.
• Assist with event planning for open houses, client appreciation events, and team meetings to ensure seamless execution.
• Support bookkeeping tasks using QuickBooks for expense tracking, invoicing, and basic financial record-keeping.
• Coordinate project activities related to property acquisitions, sales, or renovations to keep all stakeholders informed and on schedule.
• Manage office operations including supply inventory, front desk duties, data entry, and clerical support to maintain an efficient workspace.
• Utilize office management tools like DocuSign for electronic signatures on contracts and agreements.
• Provide personal assistant support as needed—such as travel arrangements or special project assistance—to help executives stay focused on strategic priorities.

Experience

• Proven experience as an executive assistant or administrative professional within the real estate industry or a related field.
• Demonstrated expertise in office management tasks including filing, data entry, and clerical duties.
• Strong background in event planning, project coordination, and customer service excellence.
• Proficiency with Microsoft Office Suite (Word, Excel), Google Workspace (Gmail, Docs), Microsoft Outlook Calendar, QuickBooks, and DocuSign is essential.
• Excellent typing speed combined with proofreading skills to produce accurate documents swiftly.
• Familiarity with multi-line phone systems and professional phone etiquette is required.
• Prior experience supporting real estate agents or personal assistants is highly desirable.
• Exceptional organizational skills with the ability to prioritize tasks effectively in a fast-paced environment while maintaining attention to detail. Join us as a Real Estate Executive Assistant where your dedication will empower our team to deliver exceptional service while advancing your career in a vibrant and supportive environment!

Job Type: Full-time

Pay: $6,000.00 - $7,000.00 per month

Work Location: In person